Highlights
The IT Administrative Coordinator will provide high-level administrative support to the Chief Information Officer (CIO) and senior IT leadership while supporting the IT Shared Services organization with recurring monthly activities. Minimum 3+ years of relevant administrative, communication, technical, or customer-service experience.
Numbers & Facts
| Location | PA, PA |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
Description
Job Title: IT Administrative Coordinator –Admin/Clerical
Location: Pittsburgh, PA (Hybrid)
Duration: 12 Months
Pay Rate: $26/hour
Shift Timings: Monday–Friday, 1st shift
Job Description
The IT Administrative Coordinator will provide high-level administrative support to the Chief Information Officer (CIO) and senior IT leadership while supporting the IT Shared Services organization with recurring monthly activities. The position requires regular onsite support at the Pittsburgh Service Center.
Key Responsibilities
Education
Location: Pittsburgh, PA (Hybrid)
Duration: 12 Months
Pay Rate: $26/hour
Shift Timings: Monday–Friday, 1st shift
Job Description
The IT Administrative Coordinator will provide high-level administrative support to the Chief Information Officer (CIO) and senior IT leadership while supporting the IT Shared Services organization with recurring monthly activities. The position requires regular onsite support at the Pittsburgh Service Center.
Key Responsibilities
- Provide administrative support to the CIO and senior IT leadership.
- Manage executive calendars, meetings, scheduling, and logistics.
- Prepare meeting agendas, coordinate logistics, record meeting minutes, and track action items.
- Coordinate and facilitate onsite IT leadership events and meetings.
- Prepare and submit purchase requisitions for IT purchase orders and track them through approval and fulfillment.
- Process, track, and reconcile IT invoices while coordinating with vendors and Finance.
- Assist with IT vendor contract and license management, including renewals and recordkeeping.
- Support recurring monthly reporting and departmental coordination for IT Shared Services.
- Serve as a professional point of contact for internal departments and external vendors.
- Maintain organized records and documentation.
- Handle sensitive and confidential information with professionalism and discretion.
- Provide general administrative and clerical support to the IT organization.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to manage multiple calendars and competing priorities.
- Professional interaction with senior executives and leadership.
- Proficiency with Microsoft Office, including: Outlook, Word, Excel, Teams.
- Strong attention to detail and follow-through.
- Ability to handle confidential information discreetly.
- Ability to work onsite at the Pittsburgh Service Center as part of a hybrid schedule.
- Minimum 3+ years of relevant administrative, communication, technical, or customer-service experience.
- Experience supporting C-level or senior executives.
- Experience supporting an IT or technical organization.
- Experience with procurement/purchasing processes.
- Experience processing and tracking invoices.
- Contract administration or vendor-management experience.
- Familiarity with Oracle EBS, ServiceNow, or similar systems.
- Experience with recurring departmental reporting and monthly activities.
- Event planning and coordination experience.
Education
- Required: High school diploma or equivalent.
- Preferred: Associate’s or Bachelor’s degree.
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.