Management Assistant

Management Assistant

Salary

$35.13 - $42.71 Hourly

Location

Police, Administration, 100 Civic Center Way, El Cajon, CA

Job Type

Full-time

Job Number

26-45

Department

Police

Opening Date

11/09/2026

Closing Date

11/22/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Job Overview

• Candidates selected for this position will be required to pass a thorough background investigation, including a livescan, credit check, and polygraph.*

The Opportunity:

The City of El Cajon is currently seeking a motivated, detail-oriented individual to join the Police Department. The El Cajon Police Department (ECPD) is a full-service public safety organization. With sworn and non-sworn personnel, ECPD is the largest of all City departments and operates with a 54-million-dollar annual budget. The ideal candidate will be an enthusiastic team player who is organized, resourceful, demonstrates professionalism, and has working knowledge of the needs and function of a public safety organization.

The Community:

El Cajon is seen as a leader among cities and a wonderful location to live, work and play. The City prides itself on a workplace culture that empowers employees to support a strong work-life balance and professional development. The City offers extensive benefits plans, defined retirement, wellness incentives, and much more. Ultimately, El Cajon is a shining example of a local government that provides exceptional municipal service with an innovative mindset.

The Recruitment Process:

Applications will be screened and the most highly qualified candidates will be invited to participate in the examination process, which includes an in-person Qualifications Appraisal Interview and Practical Exam. The examination process is tentatively scheduled for December 9, 2026. Successful candidates will be placed on an eligible list for employment consideration for at least six months.

Typical Duties

To view the full job description, please visit our website: Management Assistant

Duties listed below vary by department assignment.

• Coordinates and performs entry-level administrative and programmatic work in such areas as financial administration and reporting, grants, purchasing, contract administration, management analysis, and program evaluation;
• Plans, designs, develops, organizes, oversees, and administers department-specific programs and projects;
• Develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement;
• Serves as a liaison with employees, the public, vendors/contractors, community groups, and other organizations;
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation;
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including financial, budget, personnel, operational, and administrative issues or questions;
• Evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval;
• Prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Reviews and audits purchase order requisitions for compliance with budget requirements, public funding purchasing requirements, and City approvals;
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities;
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting;
• Maintains accurate records and files, and develops storage of records and retention schedules;
• Assists with, and coordinates and organizes, community events;
• Provides outreach and public education programs to the community;
• Plans and develops media programs and campaigns designed to keep the public informed of City services, accomplishments, and/or programs;
• Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants;
• Participates on a variety of interdisciplinary committees and commissions, and represents the City to a variety of community and stakeholder groups;
• Designs and produces public information materials such as displays, advertisements, brochures, flyers, direct mailers, newsletter articles, City bulletin boards, information kiosks, and videos;
• Develops website content, graphics, and pages; and/or
• Performs other duties as assigned.

Qualification Guidelines

EXPERIENCE: None required. Preferably one year providing administrative and analytical support.

EDUCATION: Equivalent to at least a Bachelor's degree (minimum completed California units = 120 semester/180 quarter) with a major in public or business administration.

The City of El Cajon offers a comprehensive benefit package including medical, dental, vision, flexible spending accounts, life insurance, and CalPERS retirement.

Please review the MMPEG-MOU for detailed information regarding compensation, benefits, retirement, and more: El Cajon Mid-Management and Professional Employees Group (ECMMPEG).

If you have any questions, please email hr@elcajon.gov.

01

In order to better evaluate your background, responses to this supplemental questionnaire are required in addition to your online application. The information you provide will be used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. All work experience that is described in your response must also be included in the "Work Experience" section of your online application. In addition, copies of certifications, coursework and/or degrees must be attached to this application upon submittal. I acknowledge receipt of this information.

• Yes
• No

02

Do you possess at least a Bachelors Degree in public or business administration? If yes, you must attach a copy of your degree(s) to your application to receive credit.

• Yes
• No

03

How many years of full-time experience do you possess providing administrative and analytical support?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• More than 4 years

04

Please describe your experience providing professional administrative and analytical support. Include the employer name(s), your job title(s), assigned roles, and dates of employment for each applicable position in your response. If you have no experience, please write N/A.

05

Please describe your experience working for a public agency and/or municipal government. Be sure to include any specific departments you worked for or with (Police, Fire, Finance, etc.). If none, please write N/A.

06

Describe your experience with budgeting and/or managing a department budget. Please specify your job duties and roles in the budget process and the department name. (If none, please write N/A.)

07

Please describe your experience with purchasing, including preparing RFPs, RFQs, and/or formal bids. (If none, please write N/A.)

08

Please describe your experience processing payroll for a department. (If none, please write N/A.)

09

I acknowledge that this position will be required to pass a thorough background investigation, including a livescan, credit check, and polygraph.

• Yes
• No

Required Question

Employer City of El Cajon

Address 200 Civic Center Way

El Cajon, California, 92020

Phone 619-441-1736

Website http://www.elcajon.gov