Careerscape is recruiting on behalf of our client, a growing Massachusetts-based organization, for a full-time Remote Information Management Assistant. This is a great entry point for someone who loves keeping things organized and wants to build a career in data, records, and information operations, with real training and room to grow.
The day-to-day is a steady mix of entering and updating records, organizing digital files, and checking data for accuracy, all from your home office. You will work closely with a supportive remote team, so people who are detail-oriented, dependable, and comfortable learning new software tend to thrive here.
Responsibilities
- Enter, update, and maintain accurate records in internal databases and document management systems
- Organize, label, and archive electronic files following established naming and filing standards
- Review data and documents for accuracy, completeness, and consistency
- Scan, index, and upload documents to the appropriate systems
- Respond to internal requests for information and retrieve records quickly
- Flag duplicate, missing, or incorrect information and help resolve discrepancies
- Support data cleanup and migration projects as needed
- Prepare simple reports and spreadsheets from stored information
- Follow confidentiality and data security procedures when handling sensitive information
- Collaborate with team members through email, chat, and virtual meetings
Requirements
- High school diploma or equivalent required; associate or bachelor's degree preferred
- About 6 months of administrative, data entry, or records experience, or relevant coursework
- Strong attention to detail and a high level of accuracy
- Comfortable with Microsoft Office or Google Workspace, especially Excel or Sheets
- Good typing speed and basic computer troubleshooting skills
- Clear written and verbal communication skills
- Ability to manage time and work independently in a remote setting
- Reliable high-speed internet and a quiet home workspace
- Willingness to handle confidential information responsibly
Benefits
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and paid holidays
- 100 percent remote work from home
- Home office equipment or stipend
- Paid training and onboarding
- Flexible scheduling within core team hours
- Career growth and promotion opportunities
- Employee assistance program