HR Administrative Assistant

The HR Administrative Assistant provides administrative and operational support to the company by coordinating employee lifecycle processes, maintaining employee records, processing employment-related transactions, supporting HR systems administration, preparing documentation, and assisting with departmental communications and reporting.

The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.

ESSENTIAL FUNCTIONS

Employee Records & Administration

- Maintain employee personnel files and electronic employee records.

- Process employee data changes including transfers, promotions, compensation changes, manager changes, leaves of absence, and separations.

- Prepare and distribute employment-related documents, forms, letters, and correspondence.

- Track receipt and completion of required employee documentation.

- Ensure employee records are maintained in accordance with record retention requirements and department standards.

- Maintain strict confidentiality of employee information.

Onboarding & Offboarding Coordination

- Enter and maintain employee information within the Human Resources Information System (HRIS).

- Audit employee records for accuracy and completeness.

- Assist employees with basic system navigation and self-service functionality.

- Generate standard reports and assist with data collection requests.

Documentation & Reporting

- Support document collection for audits, reporting requirements, and internal reviews.

- Process employment verification requests and maintain tracking records.

- Update forms, templates, and employee resources as directed.

- Ensure timely filing and retention of People & Culture documentation.

- Maintain departmental trackers, spreadsheets, and workflow management tools.

- Compile routine reports and administrative metrics.

- Monitor deadlines, follow-ups, and department action items.

- Assist with document management and process documentation.

- Support special projects and departmental initiatives as assigned.

Departmental Support

- Assist with Recruiting process & scheduling interviews.

- Provide general administrative support to the corporate Office.

JOB REQUIREMENTS AND QUALIFICATIONS

- Two (2) or more years of administrative, coordinator, customer service, or support experience preferred.

- Experience managing confidential information required.

- Strong organization and time management skills.

- Exceptional attention to detail and accuracy.

- Ability to manage confidential information professionally and discreetly.

- Strong written and verbal communication skills.

- Proficiency with Microsoft Office, Outlook, Excel, Word, Teams, and SharePoint.

- Ability to prioritize multiple tasks and meet deadlines.

- Ability to learn new systems and processes quickly.

HOW TO APPLY

We maintain a structured hiring process while moving quickly for the right candidate: qualified applicants may complete the process in as little as 10 days.

1. Answer a few quick questions to get started.

2. Complete the Culture Index Survey (about 10 minutes) to help us match you to the role: https://go.cultureindex.com/s/XqZRAjoSk9

3. We'll schedule a quick call to review your background and fit.

4. Those who advance will be invited to a final in-person interview with the team.

All applicants receive a response, and we aim to move qualified candidates through the process as efficiently as possible.

WHO WE ARE

Vero Exteriors is a growing roofing and exterior renovation company serving the Phoenix metro area. Backed by 15+ years of combined experience, we're known for high-quality craftsmanship, customer satisfaction, and a relentless focus on results.