Executive Assistant

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Kforce has a client in San Francisco, CA that is seeking an Executive Assistant. Responsibilities:

• Manage complex executive calendars and resolve scheduling conflicts
• Act as a calendar gatekeeper, understanding executive priorities and protecting their time
• Coordinate internal/external meetings, take notes, and follow up on action items
• Prepare executive presentations using Google Slides and other office tools
• Coordinate All Hands, off-sites, team events, and virtual meetings
• Manage domestic and international travel arrangements end-to-end
• Handle expenses, credit card reporting, and purchase orders
• Maintain Slack channels, distribution lists, shared folders, and team repositories
• Coordinate onboarding for new senior leaders
• Support other Executive Assistants when needed
• Manage multiple executives with different working styles and priorities
• Exercise strong judgment, discretion, confidentiality, and independence
• Provide high-level executive support by managing executive calendars, scheduling internal and external meetings, and resolving scheduling conflicts
• Participate in executive meetings when appropriate, record meeting notes, and follow up on action items
• Prepare presentation materials using Google Slides and office software for internal executive meetings and external engagements
• Identify potential roadblocks and prioritize executive time based on a holistic awareness of company-level priorities
• Prepare expense reports and manage monthly credit card purchasing reporting in a timely manner
• Create and manage purchase orders to support departmental needs
• Maintain updated team alias distribution lists, Slack channels, and shared repository folders
• Manage onboarding schedules and logistics for new senior leaders joining the department

Requirements:

• Adapt quickly to changing priorities and use AI/technology to improve efficiency and quality.
• Demonstrated ability to manage multiple executives with differing working styles
• Excellent written and verbal communication skills
• Strong organizational skills and high level of integrity with demonstrated discretion in handling confidential information
• Ability to adapt quickly in response to changing priorities and minimal direction
• Looks for ways to leverage AI and technology to achieve quality and efficiency
• Ability to execute tasks and make informed decisions with little to no executive intervention, exercising high-level discretion and sound judgment

Critical skills:

• Executive calendar management
• Gatekeeping
• Executive communication
• Travel coordination
• Meeting management
• Confidentiality
• Google Slides
• Expenses/POs
• Stakeholder management
• AI/technology adoption
• Strong judgment