Senior Director’s Assistant

Work Mode: In-office presence required 5 days per week, with local travel to several Bay Area office locations. Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.

Location: Oakland, CA
Duration: 4 Months
Work Mode: In-office presence required 5 days per week, with local travel to several Bay Area office locations.

Responsibilities:

• Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
• Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
• Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
• Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
• Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
• Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
• Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
• Create reports, track metrics, support process improvements, and assist with workflow optimization.
• Provide backup administrative support and handle other department tasks as assigned.

Requirements:

• High School diploma or GED.
• At least two years of experience supporting multiple director-level leaders or above.

Preferred Skills:

• Associate’s degree or equivalent experience.
• Four years of administrative experience.
• Strong organizational, communication, prioritization, and problem-solving skills.
• Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.

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