Executive Assistant & Office Coordinator

Executive Assistant & Office Coordinator

Location Burlingame, CA 94041 Date Posted November 12, 2026 Job ID 16021 Employment Type Contract Pay rate $55/hour

Scion Staffing is excited to partner with a growing organization in the life sciences industry to identify an experienced Executive Assistant & Office Coordinator for a full-time, hybrid, contract-to-hire opportunity in Burlingame, California.

This is an excellent opportunity for a highly organized, proactive administrative professional who enjoys supporting senior executives while independently overseeing daily office operations. The ideal candidate brings extensive executive support experience, exceptional attention to detail, and the ability to manage competing priorities in a fast-paced, collaborative environment.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior executives, including complex calendar management, scheduling, and meeting coordination.

• Coordinate domestic and international travel arrangements, itineraries, and logistics.

• Manage executive expense reports, corporate card documentation, and related administrative processes.

• Prepare and proofread presentations, correspondence, spreadsheets, and business documents.

• Coordinate internal and external meetings, conferences, and executive engagements.

• Handle sensitive and confidential information with professionalism and discretion.

• Anticipate executive needs, proactively resolve scheduling conflicts, and manage shifting priorities.

Office Management & Operations

• Oversee daily office operations and serve as the primary onsite point of contact.

• Coordinate office supplies, equipment, facilities maintenance, and vendor relationships.

• Partner with building management and external service providers to ensure smooth workplace operations.

• Manage office access, workspace arrangements, deliveries, and administrative requests.

• Coordinate employee events, office celebrations, team meetings, and onsite activities.

• Support new-hire office logistics and maintain a welcoming, organized workplace.

• Assist with conference planning, event logistics, catering, and vendor coordination.

Qualifications

• 10+ years of experience in executive assistance, administrative support, office coordination, or related roles.

• Demonstrated experience supporting senior-level executives and managing complex calendars.

• Strong background in office operations, facilities coordination, and vendor management.

Compensation & Benefits

• Pay Rate: $55 per hour

• Schedule: Full-time, 40 hours per week

• Employment Type: Contract-to-hire

• Work Arrangement: Hybrid, with 2 designated onsite days in Burlingame

ABOUT OUR SEARCH FIRM

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct-hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.