Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . This role requires exceptional organizational skills, strong business judgment, and the ability to manage complex executive priorities while working closely with senior leadership and corporate stakeholders.

Our client is seeking an experienced Executive Assistant to provide high-level support to multiple C-suite executives, including the Chairman of the Board, within a corporate headquarters environment. This role requires exceptional organizational skills, strong business judgment, and the ability to manage complex executive priorities while working closely with senior leadership and corporate stakeholders. The ideal candidate is professional, adaptable, and comfortable supporting executives with traditional working styles in a fast-paced, highly visible setting. Hours are generally 8:30am-5:30pm with overtime as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to multiple senior executives, including complex calendar management, scheduling, travel coordination, and expense reporting
• Coordinate board-related activities, prepare meeting materials, manage itineraries, and support executive communications
• Assist with Investor Relations initiatives, including quarterly earnings calls, conference logistics, executive travel, and event coordination
• Manage domestic and international travel arrangements while ensuring seamless execution of executive schedules and priorities
• Handle select personal administrative tasks, including reservations, appointments, and other ad hoc requests
• Partner closely with administrative and legal support teams while contributing to office operations and special projects as needed

Qualifications:

• 5-10+ years of Executive Assistant experience supporting senior executives or C-suite leadership
• Experience within holdings companies, financial services, banking, consulting, or similarly professional environments preferred
• Strong calendar management, travel coordination, expense reporting, and board support experience
• Proficiency with Microsoft Office Suite, Adobe, Concur, and Excel
• Excellent organizational, communication, and relationship-management skills with strong attention to detail
• Professional, service-oriented mindset with the flexibility to support multiple executives and shifting priorities

Compensation/Benefits:

• Up to $120K-$140K total compensation
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• PTO package
• Complimentary gym access, free parking, and convenient access to public transportation
• Catered lunches throughout the week and access to on-campus amenities, including dining, retail, and concierge-style services

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)