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Executive Assistant to the CEO

ECLARO

  • New York, NY
  • 2 days ago

    Highlights

    Position Overview: A fast-growing AI software development startup in the education space, is seeking an Executive Assistant with 7+ years of experience to serve as the right hand to the CEO. Coordinate all travel logistics, including flights and car services, and troubleshoot last-minute changes (e.g., canceled flights, rescheduled customer meetings).
    ECLARO

    Numbers & Facts

    LocationNew York, NY
    IndustryStaffing/Employment Agencies
    Company Size500 to 999 employees
    Year Founded1999
    Websitehttp://www.eclaroit.com

    Description

    Executive Assistant to the CEO
    Job Number: 27-01726
     
    Ready for your next career move? We are looking for an Executive Assistant to the CEO for our client in New York, NY.
     
    Our client is dedicated to fostering innovation, collaboration, and professional growth. If you're eager to contribute your skills, take on new challenges, and grow with a team that values your potential, this opportunity is for you.
     
    Position Overview:
    • A fast-growing AI software development startup in the education space, is seeking an Executive Assistant with 7+ years of experience to serve as the right hand to the CEO.
    • Be a force multiplier, owning the CEO's time, schedule, and logistics so he can focus on building the future of learning.
    • Thrives in unstructured, high-change environments and has supported founders or senior investors at startups or VC firms.
    • Resourceful, tech-savvy, and don't need hand-holding.
    • Anticipate needs, communicate as a proxy for the CEO, and find creative ways to make more time in the day.
    • Applicants must be authorized to work in the United States on a full-time basis without the need for current or future visa sponsorship
     
    Responsibilities:
    • Own and strategically manage the CEO's complex calendar, prioritizing ruthlessly, saying no when needed, and sequencing meetings to align with company goals
    • Act as a proxy for the CEO in communications with investors, board members, partners, and internal stakeholders
    • Coordinate all travel logistics, including flights and car services, and troubleshoot last-minute changes (e.g., canceled flights, rescheduled customer meetings)
    • Proactively find creative ways to boost the CEO's efficiency, going beyond basic scheduling to remove friction and free up time
    • Handle a mix of professional and light personal assistant duties (e.g., confirming appointments, coordinating a dog walker) with discretion and sound judgment
     
    Required Qualifications:
    • Work experience: Experience as an Executive Assistant supporting a founder, high-level investor, or senior executive
    • Hard skills: Exceptional at heavy calendar and travel logistics management
    • Seniority: 7+ years of experience as an executive assistant
    • Work experience: Experience working in a startup, high-growth company, venture capital fund, or investment firm
    • Hard skills: Comfortable with technology and able to use AI in daily workflows
    • Soft skills: Comfort working in unstructured, rapidly changing environments; highly proactive and creative in problem-solving
    • Miscellaneous: Ability to work in person at the Tribeca office 5 days a week; flexibility with work hours and availability outside of regular business hours
     
    Preferred Qualifications:
    • Work experience: Prior experience in other business roles (e.g., sales, advertising)
     
    Salary: $150000.00-$190000.00/year
     
    If interested, you may contact:
    Mark Samson
    Msamson@eclaro.com
     
    Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
     

    About Company

    Eclaro is a Business and Technology Consulting Firm that connects top talent with opportunities nationwide. We have direct access to Hiring Managers from leading Fortune 1000 organizations in almost every industry segment, with particular expertise in:

    • Technology and Business Consulting
    • Financial Services and Insurance
    • Pharmaceuticals and Life Sciences
    • Consumer Products, Public Sector, and Utilities

    Eclaro provides fully customizable, comprehensive talent acquisition and management of seasoned professionals through a number of business models, including:

    • Consulting
    • Professional Hiring
    • Global Integrated Delivery™
    • Managed Services

    Eclaro recruits and manages a staff of highly skilled individuals in an array of specialized disciplines enabling our clients to leverage new opportunities, respond to increased and changing demands, and increase their profitability.

    Eclaro’s Management Team averages over 25 years of experience in partnering with clients in technical, corporate operations and human capital solutions. We hold ISO 9001:2008 certification and have achieved SOC 2 Type 2 certification in Security, Availability and Confidentiality. Eclaro’s decades of expertise and collaborative practice have proven that The Right People are The Answer.

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