Executive Assistant

A collaborative, start-up consulting practice based in West Houston is seeking an Executive Assistant to serve as the operational center of the practice — managing communication, priorities, and workflow on behalf of the principal across high-stakes legal and consulting matters. Working closely with the principal, the new hire will protect time for billable work and high-value client relationships while ensuring consistent follow-through across all commitments.

A collaborative, start-up consulting practice based in West Houston is seeking an Executive Assistant to serve as the operational center of the practice — managing communication, priorities, and workflow on behalf of the principal across high-stakes legal and consulting matters.
The ideal candidate is a self-directed professional with sound judgment, polished communication skills, and a track record of operating with autonomy in fast-paced, high-standard environments. Working closely with the principal, the new hire will protect time for billable work and high-value client relationships while ensuring consistent follow-through across all commitments.

Salary: $40–60/hr, commensurate with experience
Location: West Houston, TX
Type of Position: Contract
(part-time, approximately 15–25 hours per week; role expected to expand in scope and hours over time)

Responsibilities:

• Keep information, priorities, and projects moving smoothly across the practice.
• Manage the principal’s calendar, proactively identifying conflicts and organizing time effectively.
• Monitor incoming emails and communications, prioritizing items and handling routine matters as needed.
• Use sound judgment to determine what needs the principal’s attention, what can be handled independently, and how messages should be communicated.
• Keep track of relationships, commitments, and follow-up items to ensure nothing falls through the cracks.
• Help maintain strong relationships by coordinating regular meetings and ensuring follow-up actions are completed.
• Communicate professionally with attorneys, executives, and technical experts on the principal’s behalf.
• Look for ways to streamline processes and implement practical systems that improve efficiency over time.
• Conduct conflict checks for new business opportunities, prospective clients, and potential hires.
• Maintain records and manage documents, including overseeing the contract database.
• Track billable time across ongoing projects to ensure accurate reporting.

Requirements:

• Bachelor’s degree or equivalent experience preferred; proven ability and experience are valued more than formal credentials.
• Previous experience supporting a senior executive
• Experience in a legal, consulting, or other professional services environment
• Familiarity with billable time tracking, conflict checks, and related administrative processes.
• Proven ability to manage communications, schedules, and follow-up tasks in a fast-paced environment.
• Strong skills in Microsoft Office (Outlook, Word, and Excel) and comfort learning new systems and AI-enabled tools.
• Ability to use good judgment and make decisions independently when situations are unclear.
• Excellent written and verbal communication skills, with a professional and polished approach.
• High level of discretion, integrity, and accountability.

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