Executive Assistant & Administrative Coordinator

Executive Assistant & Administrative Coordinator

Named "Best Custom Suit" by Chicago Magazine, Balani is the premier custom clothier for pro athletes in the NFL, NBA, and NHL, as well as musicians and TV personalities nationwide. We are seeking a polished, proactive, high-ownership Executive Assistant & Administrative Coordinator to support our Vice President in Chicago. In this role, you will take the lead on managing key projects, executive communications, and showroom workflows.

What You'll Do

• Elevate the client experience: Welcome incoming guests with genuine warmth, manage client inquiries, and oversee appointment scheduling.
• VIP event planning & support: Plan and execute high-touch VIP client events, assist with local marketing efforts, and manage special showroom projects from concept to completion.
• Executive support: Monitor and triage the Vice President's inbox, flag priorities, draft polished brand communications, and manage complex calendars for meetings, events, and appointments.
• Showroom logistics: Coordinate incoming and outgoing luxury garments, track inventory, and partner directly with our vendors to ensure seamless quality.
• Merchandising & presentation: Uphold a pristine, immaculate showroom environment, fully stocked with inventory, accessories, and supplies.
• Showroom operations: Maintain precise client records in our CRM, manage daily communications, and handle the organizational logistics that keep the showroom running smoothly.

What We're Looking For

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or high-level operations professional.
• Relentless attention to detail: You hold yourself to a high standard, love an organized day, and take genuine pride in flawless execution.
• Proactive problem solver: You anticipate needs instinctively, operate independently, and bring a calm, systems-oriented mindset to a dynamic environment.
• Tech fluency: Confident with CRM systems, Google Suite, Microsoft Office, and AI tools.

Compensation & Benefits

• Salary: $60,000-$75,000 / year
• Benefits: Medical, Dental, Vision, 401(k), and Life Insurance.
• Status: Full-time, exempt, in-person
• Opportunity for growth: As a fast-growing luxury brand, we prioritize internal advancement for driven team members looking to build a long-term career in luxury retail and sales operations.