Estimating Operations Coordinator (Construction)

Is this you?

• Do complex plan sets, tight deadlines, and perfectly organized submittals make you come alive?
• Can you read drawings and specs, spot the critical addendum, and keep every form accounted for?
• Are you eager to grow from administrative pro to an estimating powerhouse using tools like Bluebeam, PlanSwift, or Procore?

What you’ll own

• Bid Logistics: Track incoming drawings/specs/addenda; assemble compliant proposals, presentations, and RFPs; route bid bonds, COIs, and prequal packages.
• Estimating Support: Perform preliminary takeoffs, request and compare vendor/sub pricing, and log accurate quotes to support solid budgets and margins.
• Risk & Scope: Help identify unique scope requirements and potential risks during the bid window.
• Data & Handoffs: Maintain estimating archives and create organized project handoff packages.
• Trade Partner Network: Solicit bids, draft scopes of work, and maintain GMCA’s subcontractor database; pre-qualify new subs and suppliers.
• Market Intel: Track leads, connect with owners/developers/architects/engineers, and help build qualification decks and marketing materials.

The toolkit

• Software: Microsoft Word, Excel, PowerPoint, Outlook; experience with construction platforms (Bluebeam, PlanSwift, Procore, or similar) preferred.
• Knowledge: Reading drawings, specifications, and blueprints.
• Skills: Impeccable organization, strong written/verbal communication, and meticulous attention to detail.
• Focus: Comfort reviewing figures and documents on-screen with high visual concentration.

Logistics & Rewards

• Employment Type: Full-Time / Direct Hire
• Compensation: $50,000–$70,000 annually (commensurate with experience)
• Reports To: Preconstruction / Estimating Manager
• Location / Travel: Office-based with occasional regional trips for site visits and client meetings (limited relocation assistance considered)
• Mobility: Valid driver’s license; occasional travel to client offices or project sites.

Benefits that back you

• Comprehensive Medical & Dental coverage
• 401(k) Retirement Plan
• 10 Days PTO accrued after your first year
• 6 Paid Major Holidays each year
• Advancement opportunities within preconstruction/estimating

Minimum qualifications

• 2+ years in construction administration, preconstruction support, or A/E administrative roles.
• Demonstrated ability to manage multiple deadlines and competing priorities.
• Clear, concise communication with internal teams and external partners.