Department Assistant

Department Assistant

Location: Kansas City, MO

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 8 months
• Pay Rate: $32.00 $37.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Key Responsibilities

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
• Performs other duties as assigned.
• Complies with all policies and standards.

Required Skills

• Advanced knowledge in Microsoft Word, Excel, Access and PowerPoint required
• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)
• Technology savvy goes beyond basic Excel/Outlook proficiency
• SharePoint usage for documents, including updating as needed
• Microsoft Suite proficiency
• Strong communication skills
• Ability to assist on initiatives across team, including communication around initiatives and PowerPoint deliverables
• Ability to help track budgets, ensure team is on track, support forecasting, and pull data together
• Ability to send communications to groups of people and coordinate meeting logistics (e.g., ordering lunches for meetings)

Preferred Skills

• AI skills are a plus
• Applicable office/clerical experience preferred

Education Requirements

• High School Diploma/GED required

About the Client

This infrastructure engineering firm has been designing and building essential city infrastructure since 1898, operating across energy, aviation, water, telecommunications, transportation, and healthcare sectors. With more than 75 offices across the country and internationally, the firm employs over 14,500 professionals including civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals generating over $7.4 billion in annual revenue. What sets this organization apart is its 100% employee-ownership model through an Employee Stock Ownership Plan (ESOP), a structure that aligns professional incentives with company performance and has earned consistent recognition, including a 4.2 out of 5 stars on Glassdoor across more than 1,800 reviews and multiple Glassdoor Best Places to Work designations.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-13857

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