CPW Administrative Assistant III - Northeast Region - Area 1/5

CPW Administrative Assistant III - Northeast Region - Area 1/5

Salary

$50,856.00 - $71,196.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

PMA 02085 05/26

Department

Department of Natural Resources

Division

Colorado Parks & Wildlife

Opening Date

05/15/2026

Closing Date

5/28/2026 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

6060 Broadway, Denver, CO 80216, USA

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Patrick Warnes patrick.warnes@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Please note that all employees new to the State Personnel System are paid on a bi-weekly basis.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program.

COLORADO PARKS AND WILDLIFE

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorados natural resources.

This work unit exists to perpetuate the wildlife resources of the State, to provide a quality State Parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's Natural Resources. The Agency's long-range and strategic plan will be executed by providing customer service at the Northeast region office and administrative assistance to the work units within the geographical area comprised of Area 1 and Area 5 in the NE Region.

Description of Job

The position provides administrative services and clerical support to Area 1 and Area 5 staff within the NE Region by organizing and implementing office procedures and performing assigned administrative duties. This position will also occasionally assist the Northeast Region front desk staff with customer service duties.

Customer Service

• First contact for public/customers/agencies, either in person, by phone, or by email. Determines customers needs and decides what actions are needed and how to handle requests.
• Selling licenses, collecting information, providing information or education and materials, referral to others, or referral to another agency.
• Answering technical questions regarding Parks and Registrations, hunting, and fishing by applying knowledge, experience, and interpersonal skills to respond to customers needs and problems in an ongoing effort to educate and serve.
• Articulately convey substantial information about agency laws, regulations, and procedures, while providing all facets of parks, wildlife, and outdoor recreation information.
• Assists law enforcement officers in gathering and disseminating information and requests; interpreting and directing calls to appropriate parties, determining appropriate approach for resolving human/wildlife conflicts, and presenting viable alternatives; coordinates and administers hunter education classes.
• Effective monitoring of program products and brochures to ensure adequate availability of supplies.
• Interviews and collects information from internal and external contacts and determines the informations relevance based on statute and regulation.
• Determines and assists with correct office protocol in handling volatile situations and conflict resolution.
• Recommends changes to big game brochures to correct or improve information.
• Recommends changes to limited license computer systems to improve license handling.
• Recommends changes in regulations to improve clarity or improve public acceptance.

Office Support

• Create and revise office procedures and write procedure manuals, design forms, and general office record-keeping

systems; Maintain office equipment, ensure adequate availability of office supplies, and work unit use by effectively

monitoring inventory.

• Develops and tracks the calendars of the Area Wildlife Managers and Assistant Area Wildlife Managers to assist with efficient and timely completion of work tasks.
• Establish office procedures and criteria for information storage and dissemination, which range from public brochures to confidential 'in-house' materials.
• Monitors request materials to determine future needs. Modifies or suggests modifications to brochures and other public

materials to improve their functions as customer service tools.

Licensing

• Sells CPW products; assesses customer product needs, determines appropriate CPW product type (license, permit, registration, pass, etc), and implements established processes necessary to meet customers product needs.
• Determines compliance with hunter safety requirements and reissues lost, missing, or damaged hunter safety cards.
• Utilizes electronic systems to fulfill CPW customer product needs; handles cash and credit card sales.
• Updates customer information in database and reports any duplicate records to Denver.
• Schedules hunter education and other events in the hunter education

building; assists hunter safety instructors in getting materials ready for safety courses; assists regional staff with public

meetings/special projects/activities/events; assists regional staff by providing general office/clerical support;

communicates information and dispatches field staff via phone or two-way radio.

Accounting

• Manages the budget for both Area 1 and Area 5 work units. Accurate completion and processing of documents, including all aspects of finance, delivery of designated goods and services, and timely payment of vendors.
• Research payments and communicates both internally and externally (vendor), and makes independent decisions for problem resolutions.
• Prepare and review receiving reports, verify accuracy of vendor invoices, tax Ids, and addresses.
• One card allocation for Area 1 and 5 work units.
• Processes game damage claims.
• Travel reimbursements and miscellaneous expenses.
• Design and monitor spreadsheets to record and track all expenditures of cost center NWRS and support for 5501 and 5505.

This position may also be required to serve other duties as needed by the region(s) as determined by regional manager or deputy regional manager.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

• Three (3) years of relevant experience in Accounting, Finance, Program or project management, Administrative Assistant, Front Desk, Call center, office environment, project management, handling of money, project management, customer service (internal or external) or experience related to the work assigned to this position.

OR

Education and Experience:

• A combination of related education in Natural Resources, Wildlife Management, Biology, Aquatic Biology/Fishery Science/Aquaculture/Fishery Management, Economics, Public Administration, Communications, Public Engagement/volunteer management, Education, Business, Program Management/Project Management, Computer Science, Applied Computing, Computer Engineering, IT, Accounting, Finance and/or relevant experience in Accounting, Finance, Program or project management, Administrative Assistant, Front Desk, Call center, office environment, project management, handling of money, project management, customer service (internal or external) or experience related to the work assigned to this position equal to three (3) years.

Class Code: Administrative Assistant

Preferred Qualifications

• Current or former State experience relevant to this position.
• Experience using Kronos UKG and CORE for processing state requisitions (SRQs) and receiving reports.
• Demonstrated experience in purchasing and P-card management in compliance with State Fiscal Rules and procurement policies.
• Previous experience managing daily/weekly/monthly staffing and/or OC calendar.
• Ability to compile, proof, and edit complex administrative reports by auditing source data across multiple systems.
• Familiarity with FLSA (Fair Labor Standards Act).
• Ability to manage multiple high-priority projects simultaneously while meeting strict departmental and payroll deadlines.
• Experience handling sensitive personnel records, including licensure, certifications, and protected health information.
• Intermediate skills in writing, proofreading, and drafting Standard Operating Procedures (SOPs) or administrative guides.
• Proficiency in Google Workspace (Docs, Sheets, Sites, Drive) and Microsoft Office Suite to manipulate data and create professional presentations

Required Competencies

• Organizational and time management skills.
• Strong level of written and oral communication skills.
• Strong multi tasking skills.
• Proficiency in Microsoft Word, Excel, Google suite.
• Experience processing applications and/or analyzing documents for completeness, correctness, and/or compliance.
• Experience managing calls and/or responding to difficult customers with tact and diplomacy.
• Experience working according to detailed policies, procedures, and deadlines.

Conditions of Employment

• State of Colorado residency is required at the time of application.
• Background Check required. Criminal History (handles cash/firearms) and Driving Record (drives state vehicles)
• May handle firearms/ammunition in association with hunter education or purchase ammunition for staff.
• Must have the ability to work a flexible schedule. Committee meetings may be held during the day or evening hours.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).
• Required to travel throughout assigned area. Depending on meeting schedules, may be required to stay overnight. Travel in adverse weather and road conditions may be possible. Single and overnight travel throughout the state at times is required to attend staff meetings/trainings, drive vehicle to shop, or obtain equipment not available through delivery.
• Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are considered as part of initial reviews, therefore, it is important to attach Cover Letters and Resumes.

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• This posting may fill multiple vacancies.

Equity, Diversity, and Inclusion

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at dnr_hr_employeebenefits@state.co.us.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify, including your rights and responsibilities.

Toll-Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• I acknowledge this receipt of this notice.

02

Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

• I am not a current or former State of Colorado classified employee.
• I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
• I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

03

If you are using education to meet or substitute for qualifications, did you upload a copy of your official or unofficial transcript? (Your transcript is required as verification that you meet the requirements).

• Yes, I have attached my transcripts.
• No, I am not using college course work to meet minimum requirements for this position.
• Not Applicable

04

Did you upload your résumé and cover letter to this on-line application?

• Yes
• No

05

Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. Please verify that you understand that the failure to include adequate information or attachments to your job application may affect your final score and/or prevent you from competing in any subsequent measures used to arrive at a top group of applicants.

• Yes
• No

06

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQs at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

• Yes
• No

07

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position:

08

Describe your familiarity with CORE (Colorado Operations Resource Engine) and CPWs financial allocation and procurement processes.

09

Please provide your general clerical experience in an office environment.

10

What is your level of experience with Google Suite and Microsoft Office Suite?

11

How does this position help the agency move towards CPWs mission?

12

COVER LETTER - Part of the required application materials includes a detailed cover letter, explaining how you meet the required competencies and how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc. make you a good fit for this position; you may also attach additional documents that demonstrate this. As listed on the job announcement, the REQUIRED COMPETENCIES are: Organizational and time management skills Strong level of written and oral communication skills Strong multi tasking skills Proficiency in Microsoft Word, Excel, Google suite. Experience processing applications and/or analyzing documents for completeness, correctness, and/or compliance Experience managing calls and/or responding to difficult customers with tact and diplomacy Experience working according to detailed policies, procedures, and deadlines Attention to detail Demonstrated prioritization skills, including planning, organizing tasks, and managing work assignments Interpersonal skills, including the ability to collaborate with various stakeholders Openness and willingness to perform job functions, as assigned Demonstrated ability to accept direction, take feedback, and implement guidance Demonstrated professional demeanor Ability to work independently

• I understand and accept

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/