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Administrative Assistant Jobs in Durham, NC

Asst 3, Administrative

Katalyst Healthcares & Life Sciences

  • Durham, NC
  • 7 days ago

    Highlights

    The primary responsibilities will include transcribing study-related medical records into Excel-based datasets, organizing and relabelling digital study photographs, and supporting various documentation and administrative activities associated with preclinical studies. Required Qualifications: Associate's degree in veterinary technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline with at least minimum of 1 year experience.

    Numbers & Facts

    LocationDurham, NC

    Description

    Job Description:
    • Seeking candidates with in vivo research and/or veterinary record experience preferred.
    • Drug screening is not required.
    • This is Temp to Fulltime position.
    • We are seeking a detail-oriented and dependable individual to provide study support for our preclinical research team. This role is ideal for someone with veterinary and/or medical experience who enjoys working with data, documentation, and study records. The primary responsibilities will include transcribing study-related medical records into Excel-based datasets, organizing and relabelling digital study photographs, and supporting various documentation and administrative activities associated with preclinical studies. For the right candidate, this role offers opportunities to expand beyond data management and provide direct support during in vivo procedures by documenting study activities and serving as a study scribe.
    Responsibilities:
    • Transcribe in vivo medical records and study documentation with a high degree of accuracy.
    • Review veterinary records and procedural documentation to ensure completeness and consistency.
    • Organize, rename, and manage study photographs according to established filing and documentation standards.
    • Maintain study-related files, records, and supporting documentation.
    • Perform administrative and project support tasks for ongoing preclinical studies.
    • Assist with data compilation, organization, and quality review activities.
    • Additional duties may include assisting with study documentation, data collection, and report preparation, documenting procedural details in real time during studies.
    Required Qualifications:
    • Associate's degree in veterinary technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline with at least minimum of 1 year experience.
    • Experience in veterinary, in vivo research, veterinary technology, or a related field.
    • Ability to read and interpret veterinary medical records and clinical documentation.
    • Strong attention to detail and commitment to data accuracy.
    • Proficiency with Microsoft Excel and Microsoft Office applications.
    • Excellent organizational and file management skills.
    • Ability to work independently while managing multiple priorities.
    • Strong written communication and documentation skills.
    Preferred Qualifications:
    • Bachelor's degree in veterinary technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline.
    • 2+ years of experience supporting preclinical, translational, or in vivo research studies particularly in large animal models
    • Experience working in a veterinary and/or research environment.
    • Familiarity with research documentation and study record management.
    • Demonstrated ability to learn new processes, manage multiple priorities, and work effectively within cross-functional teams.
    Working Environment:
    • This position is primarily office-based and involves extensive computer work, data entry, and review of study documentation. Training to be provided.
    Ideal Candidate:
    • The ideal candidate is detail-oriented, highly organized, and comfortable working independently while managing multiple priorities with accuracy and accountability. They are adaptable, eager to learn new processes and technologies, and possess strong technical skills to support data entry and documentation tasks. A collaborative team player, they are motivated to contribute to high-quality research by maintaining accurate, compliant, and reliable study records. Candidates with a desire to grow into more active study support responsibilities are encouraged to apply.
    Must Have:
    • Experience in veterinary, in vivo research, veterinary technology, or a related field.
    • Proficiency with Microsoft Excel and Microsoft Office applications.
    • Strong attention to detail and commitment to data accuracy with the ability to read and interpret veterinary medical records and clinical documentation.
    • Nice To Have:
    • Bachelor's degree in veterinary technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline with 2+ years' experience.
    • Excellent organizational and file management skills.
    • Experience working in a veterinary and/or research environment.
    • Familiarity with research documentation and study record management.

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