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Administrative Support Coordinator

Belcan

Pittsburgh, PA

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JOB DETAILS
SALARY
$30–$32 Per Hour
SKILLS
Administrative Skills, Auditing, Billing, Conferences, Corporate Policies, Customer Relationship Management (CRM), Document Management, Email Management/Administration, Executive Assistant Skills , Expense Reports, Financial Compliance, High School Diploma, IP Multimedia System (IMS), Information Architecture, Interpersonal Skills, Inventory Management, Mail Processing, Maintenance Services, Marketing Communications, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Multitasking, Onboarding, Operational Strategy, Order Supplies, Organizational Skills, Process Management, Purchase Orders, Purchasing/Procurement, Reconciliation, SAP, Safety Equipment, Specimens/Samples, Standard Operating Procedures (SOP), Team Lead/Manager, Trade Shows, Workplace Health & Safety Environmental and Quality (HSEQ)
LOCATION
Pittsburgh, PA
POSTED
30+ days ago
Job Title: Administrative Support CoordinatorPay Rate: $30 - $32/hr.Location: Pittsburgh, PAZip Code: 15205Start Date: Right AwayContract: 3 monthsKeywords: #PittsburghJobs; #AdministrativesupportCoordinatorJobs;Job Description:Provide administrative and office support activities for supervisors and/or departments to facilitate efficient operation of the organization and related areas.Position Description Under limited supervision and acting on own initiative, perform a variety of administrative duties for Directors, VPs, and Heads of Function. Work assignments require a thorough knowledge of functional practices and procedures, company products, policies, and programs, as well as strong proficiency with company provided software.Tasks and Responsibilities1. Communications, Knowledge, and CRM Governance* Manage CA email distribution lists in IMP and communicate updates via Outlook while safeguarding confidentiality.* Maintain CA organization charts (PowerPoint) and publish to Teams for admin access.* Own information architecture and document management in Teams/SharePoint (teams, folders, permissions, structure).* Maintain/contribute to departmental databases and processes (e.g., ConvergePoint for Guidelines/SOPs; LCM/NDA; eMOC tasks).* Support SPOC with LEADS and inquiries in C4C.2. People, Scheduling, and Site Operations* Manage business travel and executive Outlook calendars as requested.* Create internal meeting requests, book rooms, and submit building/service requests.* Execute onboarding for new CA employees (workspace tools, office items, nameplates).* Oversee physical mail delivery for CA (Building 8).* Serve as focal point to schedule laboratory tours, coordinating with lab personnel.3. Procurement, Finance, and Compliance (Lab and Assets)* Create purchase requisitions and manage the PO process; obtain quotes; verify and approve invoices.* Process CA MarCom monthly P card expense reports (tradeshows/conferences).* Order lab supplies and sample materials in support of the CA lab leader.* Coordinate annual asset inventory reconciliation across CA NA cost centers and update SAP records.* Assist with quality audit preparation and conduct self audits of quality/safety equipment records (IMS/HSEQ).Education* High school diploma with 8+ years supporting executives; or associate"s degree with 6+ years supporting senior executives.Basic Qualifications* Ability to manage multiple competing priorities.* Strong interpersonal skills.* Highly organized.* Able to work effectively with employees at all levels of the organization.* Demonstrated ability to handle sensitive and confidential information.Preferred* Experience supporting executive level managers.Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."

About the Company

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Belcan