Administrative Specialist II/Executive Administrative Specialist :: Washington, DC (Onsite)

Administrative Specialist II/Executive Administrative Specialist

Location: Washington, DC

Duration: 6 months

Onsite

Day-to-day Responsibilities:

• Manage complex scheduling, calendar coordination, and travel logistics for leaders and front office executives.
• Organize meeting agendas, gather documentation, coordinate attendee logistics, and support post-meeting follow-up actions.
• Provide daily administrative support, including correspondence handling, file management, and ad hoc tasks.
• Identify workflow inefficiencies and implement process improvements within the department and Front office.
• Serve as an onsite point of contact, facilitating communication between Front office, leadership, and stakeholders.

Expected Deliverables:

• Accurate and Up-to-Date Calendars: Seamlessly managed executive schedules with minimized conflicts.
• Comprehensive Meeting Support Materials: Well-organized agendas and documentation delivered ahead of meetings.
• Timely Administrative Outputs: Efficient completion of travel itineraries, expense reports, and file management.
• Workflow Enhancement Reports: Documented recommendations and successful implementation of efficiency improvements.
• Stakeholder Communication Logs: Professional records of communications and coordination with stakeholders.
• Onsite Support Evidence: Demonstrated presence for in-person tasks and urgent requests.

Education:

• Bachelor's Degree