Administrative Specialist I

Posting Details

Posting Details

Posting Number S15481P Working Title Administrative Specialist I Department Franklin-School of Marine Prog About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website https://www.marsci.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

M-F, 8am-5pm

Advertised Salary Commensurate with experience up to $42,600 Posting Date 07/22/2026 Open until filled Yes Closing Date Proposed Starting Date 09/08/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications Position Summary

This position provides administrative and instructional support and is responsible for efficient and effective management of the offices in the Department of Marine Sciences. Administrative duties include anticipating and addressing the needs of the Department faculty and staff by using independent judgment. The incumbent will report to the Department Head and operate as an integral member of the staff support team.

Knowledge, Skills, Abilities and/or Competencies

• Excellent communication skills, both written and verbal with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy with conflict resolution, and flexibility to promote positive working relationships and job effectiveness.
• Establish and maintain effective working relationships with students, faculty, staff, fellow employees, and general public
• Strong organizational skills and the ability to manage multiple on-going tasks
• Strong problem solving skills; ability to be a creative thinker and a self-starter.
• Work effectively as a member of a team both independently and in groups
• Knowledge of UGA policies and procedures
• Excellent time management skills
• Experience with UGA systems: UGA Financials, UGAmart, Works, Athena, Banner, Argos, Ad Astra, Course Evaluation System, CAPA, Syllabus, Pinnacle, and FMD Work Order System
• Experience with Microsoft Software: Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Teams, and Planner
• Experience with Adobe Acrobat Pro and Photoshop
• Experience with website management - Drupal
• Experience with Qualtrics
• Ability to learn to new procedures, technology, software, etc.

Physical Demands

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer and Lifting up to 20 pounds.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative Support:

• Oversight of front office - greeting and directing visitors and answering main phone line.
• Liaisons with Franklin College Business Office regarding payment of invoices, ordering supplies and maintenance of departmental fax/copiers and vehicles, and submitting expense claims.
• Assists with department visitor schedules and related travel arrangements and reimbursements.
• Coordinates departmental events held occasionally on and off campus and handles shipping, receiving, and mail distribution for the department.
• Serve as the Marine Sciences local website administrator and work with Website committee.
• Submit termination requests to FCBO for processing and supports the Department Head as needed.

Percentage of time 30 Duties/Responsibilities

Facilities Management:

• Coordinates room reservations within the Marine Sciences Building for meetings, classes, or events held by the department or student organizations via shared Outlook Calendars and Astra Schedule.
• Serves as the departmental liaison for FMD requests- billable or maintenance work orders and daily custodial assistance.
• Serves as the departmental telephone representative for telephone/voicemail requests.
• Ensures that departmental directories throughout building are up-to-date.
• Responsible for the oversight and checkout of building keys.

Percentage of time 25 Duties/Responsibilities

Instructional Support:

• Works with faculty and Student Affairs Professional to ensure that Marine Sciences courses are correctly loaded into Banner for each semester
• Provides administrative support in creating/editing courses within CAPA.
• Updates academic content on the departmental web page.

Percentage of time 20 Duties/Responsibilities

Asset Management:

• Serves as departmental custodian for inventory management - off-campus authorization requests, surplus requests, and annual inventory.
• Responsible for the management of departmental vehicles - key checkouts, vehicle maintenance, and coordination of moving vehicles during football seasons.

Percentage of time 20 Duties/Responsibilities

Other Duties:

• Backup for Student Affairs Professional when needed. Runs various departmental errands as needed. Additional duties as required.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Bev Vantine Recruitment Contact Email bev.vantine@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents