| Location | Honolulu, HI |
Administrative & Fiscal Support Specialist (#0097696T)
Salary
See Position Description
Location
UH Manoa - JABSOM, Kakaako - Honolulu, HI
Job Type
Full-Time Temporary
Job Number
2026-01673
Department
University of Hawaii at Manoa - John A. Burns School of Medicine
Division
Associate Dean for Academic Affairs
Opening Date
07/30/2026
Closing Date
8/13/2026 11:59 PM Hawaii
Position Number:
0097696T
Description
Title: Admin & Fiscal Support Spec
Position Number: 0097696T
Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, ASSOC DEAN FOR ACAD AFFAIRS
Location: Kaka'ako (Honolulu)
Date Posted: July 30, 2026
Closing Date: August 13, 2026
Band: A
Salary : salary schedules and placement information
Additional Salary Information:PBA, minimum $4627/month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Funding: Extramural, NTE 09/29/2026
Other Conditions: Start of employment to begin approximately September 2026, or as mutually acceptable, subject to position clearance; annually renewable depending on availability of funding and/or performance.
Duties and Responsibilities
*Serves as the Administrative and Fiscal Support Specialist for the Hoola UTelehealth Program of the University of Hawaii (UH) John A Burns School of Medicine.
*Assists program faculty and staff with the review, analysis and preparation of administrative, fiscal and personnel related documents, including but not limited to requisitions, purchase orders, travel requests and other documents.
*Follows up with program faculty and staff, school fiscal staff, Office of Research Service staff, subawardee staff, and program funder staff to assure timely completion and approval of administrative, fiscal and personnel documents.
*Initiates, prepares, reviews and audits expenditure documents in accordance with established UH/Research Corporation of the University of Hawaii (RCUH)/University of Hawaii Foundation (UHF)/Department of Health (DOH) procedures.
*Communicates with vendors, obtains quotes, makes travel arrangements, prepares requisitions, follows through on delivery and payment; ensures compliance with UH/RCUH/UHF/DOH policies and procedures while carrying out these tasks.
*Keeps abreast of changes/updates in applicable administrative policies and procedures.
*Assists faculty in the preparation and submission of grant applications and manuscripts, as well as
following grant applications and manuscripts through the approval process.
*Coordinates regular meetings/conferences by planning, scheduling, preparing agenda among others and effectively communicating with team members.
*Assists in managing grant funds once awarded; assists faculty in obtaining budget balance information, tracking budget allocations, and preparing progress reports.
*Sets priorities, identifies problem areas, and makes recommendations to faculty, staff and administrators to resolve problem areas.
Other duties as assigned.
Denotes Essential Functions
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, education, health, humanities or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business management or office management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of business management or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with an organization of higher education.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in an organization of higher education.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
Desirable Qualifications
Familiarity with the UH and RCUH policies and procedures.
Experience working in or with grant funded programs.
Knowledge of basic accounting and fiscal operations and experience with budget preparation.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents by the closing date:
The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered.
Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries: Wesley Palmer-Lasky, MD; wpalmer@hawaii.edu; (808) 692-0925
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Employer University of Hawaii
Department University of Hawaii at Manoa - John A. Burns School of Medicine Address 651 Ilalo Street
Honolulu, Hawaii, 96813
Website http://workatuh.hawaii.edu