Job Summary – Administrative Coordinator (Rio Salado Community College, Tempe, AZ)

- Provide administrative and general office support for assigned executive(s) and/or programs.
- Plan, organize, coordinate, and oversee moderately complex office and administrative functions.
- Prioritize, schedule, and assign work; may guide or lead lower-level staff.
- Schedule, coordinate, and set up hybrid (in-person/virtual) meetings, events, and conferences.
- Maintain executive calendars; arrange travel, prepare itineraries, and distribute meeting materials.
- Act as primary point of contact for department; respond to inquiries, explain policies and procedures.
- Compile, enter, and track data for reports, charts, graphs, and databases.
- Monitor, track, and report on budgets and expenditures; assist with purchasing and resolve discrepancies.
- Liaise with internal and external stakeholders to gather and report information.
- Prepare, edit, and proofread documents, correspondence, presentations, forms, and reports.
- Assist with mail services, office supply requisition and inventory, and equipment maintenance.
- Ensure confidentiality and security of sensitive information and documents.
- Stay current with procedural changes and compliance requirements; recommend improvements.
- Provide customer service in a fast-paced environment.
- Use Google Suite and standard office software for document creation and management.
- May participate in recruiting, performance input, and training of staff, as assigned.

Required Skills/Experience:

- Associate’s degree or 5 years relevant experience.
- Proficient with Google Suite.
- Experience organizing and setting up hybrid meetings.
- Highly organized; able to prioritize and meet deadlines in a fast-paced environment.
- Strong customer service skills.