Administrative Skills, Communication Skills, Community and Social Services, Data Management, Data Processing, Data Quality, Detail Oriented, Document Management, Documentation, Interpersonal Skills, Multitasking, Operational Support, Organizational Skills, Project/Program Coordination, Public Administration, Record Keeping, Regulatory Compliance, Social Work, Time Management
Position: Administrative Coordinator
Location: Honolulu
Compensation: $26-28 per hour
Parking: Provided on-site
Position Summary
The Project Coordinator supports program operations by managing intake, data processing, and coordination activities across direct service programs. This role serves as a key liaison between applicants, internal staff, and external stakeholders, ensuring accurate data management, timely communication, and compliance with program requirements.
Key Responsibilities
- Intake & Data Management
- Intake, validate, safeguard, and process information into established data systems.
- Review applications and supporting documentation to determine eligibility based on program criteria.
- Provide preliminary recommendations for awards in alignment with program guidelines.
- Program Support
- Assist with program activities.
- Collect, verify, and manage documentation and data.
- Maintain accurate records and facilitate communication with beneficiaries.
- Serve as an interface with the database.
- Research Support
- Assist with research activities.
- Collect and verify documents and maintain organized data records.
- Support communication and coordination related to research tasks as directed.
- Coordination & Stakeholder Communication
- Intake, process, and distribute information to internal and external stakeholders.
- Ensure timely and accurate communication regarding application status, requirements, and next steps.
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Qualifications
- Associate’s or Bachelor’s degree in Public Administration, Social Services, Business, or related field (or equivalent experience).
- Experience in program coordination, administrative support, or data management preferred.
- Strong attention to detail and ability to manage sensitive and confidential information.
- Excellent organizational, communication, and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency with database systems and Microsoft Office applications.
In-state applicants only. Client companies expect candidates to interview and start as soon as possible in-person.
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