Administrative Coordinator

Job Summary:

This role serves as the front-of-house representative while also providing administrative support to multiple team leaders and assisting with coordination across the company along with graphic design capabilities. The ideal candidate is highly organized, detail-driven, and comfortable working in a creative, fast-paced environment.

Key Responsibilities:

• Serve as the front desk point of contact, greeting guests and maintaining a professional presence
• Coordinate daily administrative operations to support efficiency
• Provide administrative support to multiple team leaders and departments
• Assist with vendor coordination, scheduling, and general office organization
• Maintain and organize the design library and materials
• Support basic marketing and graphic-related tasks as needed
• Ensure smooth day-to-day workflow within the environment

Required Qualifications

• Strong administrative and organizational experience in a professional office setting
• Professional presentation and communication skills suitable for front-facing responsibilities
• Ability to manage multiple priorities and support various team members simultaneously
• Experience with basic graphic or marketing-related tasks
• Proficiency in standard office software (e.g., Microsoft Office or similar tools)
• High attention to detail and ability to work independently

Preferred Experience:

• Experience within the Architecture, Engineering, or Construction (A/E/C) industry is a plus
• Experience with basic graphic design and a portfolio to present

Job Type & Location

This is a Permanent position based out of Honolulu, HI.

Pay and Benefits

The pay range for this position is $45000.00 - $52000.00/yr.

Medical, Dental, Vision, 401k etc.

Workplace Type

This is a fully onsite position in Honolulu,HI.

Application Deadline

This position is anticipated to close on Jul 1, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.