Administrative Coordinator

The Panther Group is seeking an experienced Administrative Coordinator to support the Director of Athletics & Recreation and senior administrative leadership at a leading Boston higher education institution. The ideal candidate is highly organized, professional, service-oriented, and comfortable managing multiple priorities in a fast-paced environment with a high level of discretion and independent judgment.

Administrative Coordinator
The Panther Group is seeking an experienced Administrative Coordinator to support the Director of Athletics & Recreation and senior administrative leadership at a leading Boston higher education institution. This role serves as a key administrative partner, helping manage the day-to-day operations of the Athletics office while coordinating complex calendars, travel, meetings, special projects, and confidential information.

The ideal candidate is highly organized, professional, service-oriented, and comfortable managing multiple priorities in a fast-paced environment with a high level of discretion and independent judgment.
What You’ll Do
Office Management

• Support the efficient day-to-day operation of the Athletics main office.
• Coordinate office coverage and assist with reception and administrative operations.
• Help manage office procedures, equipment, facilities, access, work orders, and guest protocols.
• Provide administrative support for department operations and special projects.
• Assist with training and day-to-day coordination of office support staff as needed.

Executive & Administrative Support

• Provide direct administrative support to the Director of Athletics & Recreation and senior administrators.
• Manage complex calendars and coordinate high-level meetings, events, and appointments.
• Prioritize competing requests and identify and resolve scheduling conflicts independently.
• Prepare meeting agendas, notes, and supporting materials.
• Draft professional communications and correspondence as needed.
• Conduct research and prepare reports and briefing materials for meetings and events.

Travel & Expense Coordination

• Coordinate travel arrangements and prepare detailed itineraries and event information.
• Research travel and event details to ensure leaders are fully prepared.
• Reconcile travel expenses and related documentation.

Projects & Events

• Support special projects and committee activities.
• Coordinate logistics for special events hosted by department leadership.
• Serve as a liaison between the Director’s office, senior leadership, and department staff to ensure effective communication.
• Handle sensitive and confidential information with professionalism and discretion.

What We’re Looking For

• At least 5 years of administrative experience.
• Bachelor’s degree required.
• Strong experience supporting senior leadership or executives.
• Excellent organizational, communication, and interpersonal skills.
• Proven ability to prioritize multiple competing tasks and deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently, take initiative, and follow through.
• Professional, customer-service-oriented approach.
• Strong judgment and discretion when handling confidential information.
• Comfortable working in a fast-paced, high-demand environment.
• Proficiency with Microsoft Office and common administrative systems.

Preferred Qualifications

• Experience working in higher education.
• Previous experience supporting a college or university Athletics Department.
• Experience managing complex executive calendars and travel.
• Experience coordinating meetings, events, committees, or special projects.

Pay up to $30 per hour DOE