Office Coordinator

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

This temporary-to-permanent Office Administrator position is located in Boston and requires a fully onsite schedule Monday through Friday, 9:00 AM-5:00 PM (40 hours per week). This role is compensating up to $30/hour on the contract side and 70K once permanent. The opportunity is with a law firm specializing in litigation, bankruptcy, transactional law, and business legal services. The role focuses on office operations, administrative support, scheduling, file management, vendor coordination, and maintaining efficient day-to-day office functions.

Responsibilities:

• Manage daily office administration and operations
• Coordinate incoming/outgoing mail, scanning, copying, and electronic filing
• Maintain organized physical and electronic files
• Manage attorney calendars, meetings, appointments, and deadlines
• Monitor and replenish office and kitchen supplies
• Coordinate with vendors and service providers
• Assist with office equipment management and maintenance needs
• Serve as a professional point of contact for clients, vendors, courts, and outside parties
• Support client intake and onboarding processes
• Maintain and update administrative records, manuals, and documentation
• Manage client and matter files within practice management systems
• Monitor important dates, deadlines, and docket alerts
• Assist with workflow improvements and administrative process documentation
• Support implementation of new technology tools and systems
• Provide general administrative and project support as needed

Qualifications:

• Four or more years of administrative, office management, operations, or coordinator experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Word, Outlook, and Excel
• Comfortable learning and using new technology platforms and systems
• Ability to handle confidential information with discretion
• Professional, dependable, and service-oriented approach
• Ability to work independently and collaboratively with attorneys and staff
• Willingness to take ownership of routine and unexpected office needs
• Experience with legal software platforms, document management systems, or calendaring tools is beneficial

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)