Administrative Assistants

Announcement

Details

Open Date 09/08/2026 Requisition Number PRN46169B Job Title Administrative Assistants Working Title Administrative Assistant Career Progression Track S00 Track Level S3 - Skilled, S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Variable Work Schedule Summary

9:00am-5:30pm with some flexibility, occasional evening and/or weekend

VP Area President Department 00340 - Red Butte Garden & Arboretum Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $21.00 - $23.00 Close Date 12/08/2026 Priority Review Date (Note - Posting may close at any time) 12/08/2026 Job Summary

Red Butte Garden & Arboretum is one of the largest botanical gardens in the Intermountain West and, together with the University of Utah, serves as the State Arboretum of Utah. Located on 100 acres in the foothills above the University of Utah campus, Red Butte Garden includes over 21 acres of developed gardens and five miles of natural area trails. The Garden is nationally recognized for its diverse plant collections, seasonal floral displays, outdoor concert series, private event spaces, and award winning horticultural education programs.

Red Butte Garden is seeking an Administrative Assistant and Registrar for the Programs Department. This position will provide complex administrative support for department director, managers, and staff. Responsibilities include administrative support for the Education and Community Programs department (Adult, Youth and Family, Interpretation and School Programs) such as:

• Reservations, registrations, and scheduling
• Data collection and organization
• Communications and community building, event planning, and assistance
• Welcoming and orienting program participants and volunteers
• Sourcing and purchasing, university financial processes including payment processing, deposit preparation, and account allocation.
• Materials assembly, inventory, checkout, scheduling, and management
• Website updates, university vehicle coordination, and assisting in travel arrangements among other tasks as assigned.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Provide administrative support to multiple programs including:

• Purchasing and university financial processes
• Communication with vendor
• Accurate data collection, processing, and organization across multiple programs
• Travel arrangements and scheduling
• Implement website updates
• Transport mail and packages within Red Butte Garden and the University campus (up to 50lbs)
• Act as department lead of Safety Administrative Management, and other administrative duties
• Programs customer service, including answering questions, registering guests for classes, collecting payment, rescheduling, refunds, welcoming and orienting programs students and volunteers
• Oversee the calendar and scheduling for multiple programs including reservations, registration, and scheduling of multiple programs; accurate and complete calendar entry of multiple programs, collaborative communication with other departments on scheduling issue and event details; collaborative communication with guests, community partners, and others on scheduling and program logistics
• Materials organization, inventory, checkout, and maintenance management
• Communicate and assist a variety of community members across multiple programs
• Community building and maintenance of established relationships
• Represent and communicate about RBG programs at community events
• Assist the director in morale building programs and events.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Often: Office, Classroom environment, Garden/Outdoor environment, Storage and tool rooms, Event spaces, Public spaces

Seldom: parking lots, campus areas

Physical Requirements and Level of Frequency that may be required

Often: standing, sitting, listening, talking, walking (sometimes on hilly, uneven terrain), driving trams, bending, reaching overhead, repetitive hand motion (such as typing), lifting and carrying up to 50 lbs., setting up classroom spaces

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III: Requires 3+ years of related experience.

Preferences

• Excellent communication and customer service skills
• Strong coordination and organizational skills required.
• Demonstrated ability to effectively prioritize conflicting deadlines and juggle multiple projects and programs
• Demonstrated ability in organizing and communicating data.
• Demonstrated ability to maintain multiple schedules accurately.
• Demonstrated experience in purchasing and financial processes.
• Demonstrated experience in customer service
• Experience working in education or public programming
• Experience or interest in natural science, botany, or gardens
• Experience working independently and a proven problem-solving ability in a dynamic environment
• Experience with Microsoft Office, including Excel and Power Automate
• Experience with Wagtail, Altru, and Volgistics preferred
• Ability to lift/carry 50lbs
• Able to walk on uneven, rocky terrain, stairs, and inclined paths
• Must have a valid driver's license

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• None

• High School Diploma or Equivalent

• Associate Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• • How many years of related work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more, but less than 10 years

• 10 years or more, but less than 12 years

• 12 years or more, but less than 14 years

• 14 years or more

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents