• Answer, screen and transfer incoming phone calls to appropriate BFD staff.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
• Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's
designated file room.
• Retrieve documents from filing system as requested.
• Complete requests for information and data by staff.
• Prepare letters of good standing and license verifications for the BFD Director's signature.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate requests for maintenance of office equipment.
• Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms,
Registered Residents and active Licensed Funeral Directors.
• Process cash-lined checks for submission to the Bureau of Accounts Management.
• Prepare and assemble registered resident packets for mailing to applicants.
Prepare the law exam candidate information packets for distribution to applicants.
• Perform other duties as requested by BFD staff.
The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.
Minimum qualifications
• include a High School Diploma (or equivalent)
• one (1) year minimum experience working in an office setting
• excellent working knowledge of Microsoft Office applications (specifically Word, Excel,
PowerPoint, and Outlook)
• the ability to handle multiple, shifting priorities
• strong organizational and communication skills (written and verbal)
• maintain, and work with electronic databases and systems
Preferred qualifications
• Bachelor's Degree or higher
• Strong verbal communications skills
• Ability to handle multiple tasks
• Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings.
Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.
Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).
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New Wave People, Inc. (NWP) is an established Woman Owned Small Business (WOSB), Minority, and Economically Disadvantaged (EDWOSB) business. We are recognized by diverse organizations for our many contributions to the business world and the communities we serve. We have been honored among the Top 100 Hispanic-owned businesses in the United States by DiversityBusiness.com. New Wave People provides professional contingent staffing for both short-term, or long- term assignments. Our clients may request one contractor from us, or an entire project team with management oversite. We offer a wide variety of personnel to government and corporate clients nationwide. NWP’s management team with over 130 years of staffing industry experience is very proud to deliver quantifiable results to our clients and our employees exemplifying our commitment to business excellence and community.