Administrative Assistant (Zoning and Landscaping)

Administrative Assistant (Zoning and Landscaping)

Salary

$50,667.14 - $78,534.56 Annually

Location

Development Services Department - 700 NW 19th Avenue, Fort Lauderdale FL 33311, FL

Job Type

Full Time

Job Number

TM005-88

Department

Development Services

Division

ZONING AND LANDSCAPING

Opening Date

08/18/2026

Closing Date

9/1/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

POSITION SUMMARY

The Zoning and Landscaping Division seeks an Administrative Assistant due to a recent promotion.

The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information.

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility;
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities;
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies;
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities;
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate;
• Maintains detailed and accurate records; provides, creates and submits reports as required;
• May prepare and maintain payroll for assigned division;
• Maintains department filing, records and rosters; develops, implements and modifies filing systems;
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing;
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures;
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

1. Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.

2. Three (3) years performing intermediate administrative work in Zoning, Planning, Building, Construction, or Permitting.

3. One (1) year experience working with Boards.

4. One (1) year experience coordinating special projects.

5. Additional qualifying experience or completion of coursework at an accredited college or university may substitute on a year-for-year basis of the required experience or education.

6. To claim Veterans' Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to the Florida Department of Veterans Affairs. (link: https://floridavets.org/benefits-services/veterans-preference/) application.

PREFERRED QUALIFICATIONS:

1. Exceptional verbal and written communication skills

2. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

3. Experience providing high-level support to supervisors and managers

4. Strong organizational and time-management skills with attention to detail

5. Proven ability to work independently and lead special projects

6. Skilled in drafting correspondence and other professional communications

7. Proactive, high-energy professional with a positive and collaborative attitude

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant's responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran's Preference Employer and Drug Free Workplace.

For technical support with your application, contact GovernmentJobs.com 9am to 9pm EST, Monday to Friday, at (855) 524-5627 or email support@governmentjobs.com.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Educations Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

01

What is the highest level of education you have successfully completed?

• High School Diploma or equivalent
• Less than 1 year of college
• 1 year of college
• 2 years of college
• 3 years of college
• Bachelors Degree or 4 years of college
• Graduate Degree
• None of the above

02

Do you currently work for the City of Fort Lauderdale? If so, indicate status.

• Part-time City employee
• Full-time employee under Teamsters Contract
• Full-time employee under other contract or management
• Not a City Employee

03

Do you have any relatives currently working for the Development Services Department?

• Yes
• No

04

How many years of progressively responsible administrative experience do you have in Zoning, Planning, Building, Construction, and/or Permitting?

• No experience
• Less than 6 months
• 6 months - 11 months
• 1 year
• 2 - 3 years
• 4 - 5 years
• 6 or more years

05

Please describe your administrative experience in Zoning, Planning, Building, Construction, and/or Permitting. Include the employer, your position, the area in which you worked, and the administrative duties you performed.

06

How much experience do you have providing administrative support directly to a supervisor, manager, division, or professional staff?

• No experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years or more

07

Which of the following administrative functions have you performed on a regular basis? Select all that apply.

• Preparing and proofreading correspondence, memoranda, reports, and other documents
• Maintaining calendars and coordinating meetings
• Preparing meeting agendas or agenda packets
• Taking and preparing meeting minutes
• Maintaining records, files, databases, or tracking systems
• Preparing statistical or administrative reports
• Responding to inquiries from the public, applicants, customers, or other departments
• Coordinating activities with other departments or outside agencies
• Processing purchasing, invoices, supplies, or related administrative transactions
• Handling confidential or sensitive information
• None of the above

08

How much experience do you have providing administrative support to a board, committee, commission, or similar public body?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 - 6 years
• 7 or more years

09

Please describe your experience supporting a board, committee, commission, or similar body. Include your role and indicate whether you prepared agendas or agenda packets, coordinated meetings, took or prepared minutes, maintained records, or performed other related duties.

10

How much experience do you have coordinating or independently managing special projects?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years

11

Describe your ability using Microsoft PowerPoint.

• Beginner (basic functions)
• Intermediate (includes creating custom templates, designing table layout,etc.)
• Advanced (includes inserting tables, charts, audio into a presentation, etc.)
• No Experience

12

Please indicate your skill level with Microsoft Word.

• Beginner (basic functions)
• Intermediate (formating sections, inserting page and section breaks, page numbers, etc.)
• Advanced (includes mail merges, tables, etc.)
• No Experience

13

Please indicate your skill level with Microsoft Excel.

• Beginner (basic functions)
• Intermediate (includes using formulas, making charts and graphs, etc.)
• Advanced (includes using VLOOKUP, pivot tables, etc.)
• No Experience

14

Please indicate your skill level with Microsoft Outlook.

• Beginner (basic functions (including email, etc.)
• Intermediate (includes using to do list, meeting requests, flagging emails, color coding, etc.)
• Advanced (includes sharing your calendar, sharing files from the cloud, organizing emails by importance, in alpha order, by date, etc.)
• No Experience

15

Please describe why you are interested in the Administrative Assistant position with the Zoning and Landscaping Division and how your experience has prepared you to be successful in this role.

Required Question

Employer City of Fort Lauderdale

Address Tower Building - 101 NE 3rd Ave

Department of Human Resources - 16th Floor

Fort Lauderdale, Florida, 33301

Phone 19548285300

Website http://www.fortlauderdale.gov