| Location | Honolulu, HI |
Administrative Assistant V - Honolulu, Oahu
Salary
$5,133.00 Monthly
Location
Honolulu
Job Type
Full-Time Permanent
Job Number
26-245NM
Department
1st Circuit
Opening Date
11/01/2026
Closing Date
Continuous
Position Specific Description
Recruitment Number 26-245NM, Administrative Assistant V, SR-20, Honolulu, Oahu.
Summary of Duties
Provides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii's state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.
Minimum Qualification Requirements
Education Requirement: Graduation from high school or equivalent.
General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.
This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc.
Specialized Experience: Three (3) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) ability to exercise sound judgment.
Selective Certification Requirement - Typing: This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications.
The applicants proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicants eligibility. The Judiciarys Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.
Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicants possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements.
Substitution of Education for Experience:
1) Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.
2) Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience.
3) Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience.
4) Graduation from an accredited university or college with a Bachelors degree may be substituted for all of the General Experience and one (1) year of Specialized Experience.
QUALIFICATION for FIREARMS (LAUTENBERG): For this position, applicants must be qualified to possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
Up to 13 paid holidays each year, and 14 during election years
Up to 21 vacation leave days per year
Up to 21 sick leave days per year
Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
Free life insurance policy for employees and retirees
Deferred compensation retirement savings plan
State retirement plan for eligible employees
Judiciary employees may also be eligible for the Public Service Loan Forgiveness Program. For more information: https://studentaid.gov/
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Education Requirement: Do you have a High School diploma or GED?
02
Typing Requirement: This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications. Are you able to type 40 words per minute?
03
General Experience: This position requires one and one-half (1-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.
Which of the following tasks have you performed on a regular basis in your current or former jobs?
04
General Experience: If you meet the experience requirement, your employment application should show sufficient detailed information that describes the clerical tasks you performed as a regular part of your job(s). If you did not provide the information under the Work Experience section of your application, please list all of your relevant clerical experience with the information below:
a) Employer name
b) Your official job title
c) Dates of employment (From: Month/Year, To: Month/Year)
d) Number of hours you worked per week
e) A detailed description of your duties, responsibilities, and tasks which involved progressively responsible typing, stenographic and/or substantive clerical work experience.
05
Specialized Experience Requirement: This position requires three (3) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) ability to exercise sound judgment.
In addition to the two and one-half (2-1/2) years of General Experience, do you also have at least three (3) years of Specialized Experience providing direct personal assistance to an administrator or executive as a primary function of your job?
In order to be given credit for your work experience, you must describe in detail, the duties and responsibilities of each job you are claiming experience under the "Work Experience" section of your application.
06
If you answered "Yes" to the question above, please provide the following information for EACH position in which you provided direct personal assistance to an administrator or executive as a primary function of your job:
1) Employer name
2) Division/Department/Branch/Section/Unit (if applicable)
3) Official job title
4) Dates of employment (From: Month/Year, To: Month/Year)
5) Number of hours worked per week
6) Your immediate supervisors name
7) Your supervisors official job title
8) A detailed description of your duties that involved providing direct assistance to the administrator or executive.
9) The percentage of time that you provided assistance to the administrator or executive.
07
Education Substitutions for Experience: As outlined in the job announcement, education in an accredited college or university may be substituted for some of the General Experience and/or Specialized Experience.
Will you be substituting your education for experience?
08
If you answered "Yes" to the question above, please select from the list below the statement which best describes your educational accomplishments. If you are using your education as a substitution for experience, we may request a copy of your official transcripts to verify your education.
09
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. The information you provide on your application along with your responses to the supplemental questionnaire will be reviewed to determine whether you meet the minimum qualification requirements indicated on the job posting. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score. Therefore, it is important that you provide the name of your employer, official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.
Required Question
Employer Hawai`i State Judiciary
Address 426 Queen Street, First Floor
Honolulu, Hawaii, 96813
Phone (808)539-4949
1 (800) 493-9298
Website http://www.courts.state.hi.us