Administrative Assistant to the Assistant Superintendent & Business Administrator

Dover-Sherborn Public Schools is seeking an Administrative Assistant to support the Assistant Superintendent and Business Administrator.

QUALIFICATIONS:

• Education/Certification: Associate degree or equivalent work experience
• CORI clearance
• Knowledge, understanding, and demonstrated aptitude or competence in the performance responsibilities listed below
• Must possess strong organizational skills as well as the ability to handle multiple projects professionally
• Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy
• Demonstrated computer skills
• Must be team-oriented with excellent interpersonal and communication skills
• Must be willing to participate in ongoing in-service training as requested
• Must maintain a high level of ethical behavior and confidentiality of information as required by law
• Demonstrated aptitude or competence for successful fulfillment of assigned performance responsibilities

PERFORMANCE RESPONSIBILITIES:

• Oversee tasks associated with the operations of the office
• Provides administrative support to the Assistant Superintendent and Business Administrator
• Field phone calls from parents, vendors, employees and retirees
• Open and review mail. Process incoming correspondence and flag priority/sensitive mail and email
• Process, filing, and distribution of all information related to professional development and maintaining PDPs
• Department of Elementary and Secondary Education- Prepare School Attending Report, Request MEPIDS for new employees, -prepare Licensure Status Report
• Schedule appointments and coordinate arrangements for meetings/conferences
• Assist with preparation of the school districts' annual budgets
• Process purchase orders
• Process Homeschool requests and maintain files
• Collaborate with bus liaison on routes for students and assist parents, students, and administration with bus issues
• Compose various bid packages and protocols related to capital projects
• Manage health, dental and life insurance benefits for both employees and retirees, including health fairs for both groups and coordinate wellness programs for employees
• Process monthly health insurance payments and maintain monthly spreadsheets for retirees
• Maintain Aspen-based employee database for employees; enter new employees
• Attendance for Administration Building
• Schedule building use for outside groups, including invoicing
• Performs other duties as assigned by the Assistant Superintendent and/or Business Administrator

Reports to both the Assistant Superintendent and Business Administrator Terms of Employment: 12-month contract Salary: Compensation in accordance with recommendations established by the Superintendent of Schools. Salary range depends on experience.