Administrative Assistant - Safety

Performs administrative and support duties, such as preparation of reports and presentation materials, handling correspondence, receiving and directing visitors, scheduling meetings, coordinating events, and completing data entry.

At Butterball, we exist to help people pass love on. As the most recognized name in turkey, the brand represents more than 60 years of cherished memories, providing quality, great tasting products that make meals something to celebrate every day.  We proudly believe that life at Butterball means having a team who supports you, having the opportunity to grow personally and professionally, and making an impact on the health of others daily.  

Whether you choose to work at one of our five (5) manufacturing facilities in NC, AR, MO, farms in AR, NC, and KS, corporate office in NC, IL, or in the field, we believe we have an opportunity for everyone to succeed.   At Butterball, we believe in fostering a culture where every team member is valued, has the opportunity to grow professionally and contribute to our success. Join us in our Purpose and apply for an opportunity today! 

Key Responsibilities 

• Maintains a clean, sanitary, organized, and safe work area ensuring compliance with all policies, practices, and regulations. Ensures conference rooms maintain cleanliness, organization, and facilitates preparations. 
• Schedules meetings, reserves conference rooms and equipment, coordinates events, scheduling tours, managing calendars, and may make travel arrangements. 
• Participates in special projects. 
• Provides reception services, including receiving and directing visitors, answering and directing calls, and handling mail. 
• Creates and maintains records ensuring accuracy and completeness. 
• Compiles, stores, and distributes reports. 
• Coordinates collection and preparation or reports and documentation. 
• Tracks expenses, inventory, and various department logs. Support budget preparation and expense reporting as needed. 
• Monitors, orders, and/or distributes supplies. Responsible for coffee supplies, visitor PPE, and supply closets. 
• Provides editing, proofing, formatting, and distribution of materials. 
• Completes data entry ensuring accuracy and compliance. 

Minimum Qualifications (Educations & Experience) 

• High school diploma, GED, or equivalent 

Knowledge, Skills, and Abilities 

Butterball Core Competencies 

Caring about people, valuing contributions, and empowering to succeed is the Butterball Way. We recognize the value that different perspectives and cultures bring to Butterball and seek to create an environment where everyone can thrive. Everyone has a seat at the table and is expected to embody our core competencies: 

• Safety First: We put safety first. The health, safety, and well-being of our people, products, and turkeys is everyone's responsibility and everyone's jobs. 
• Integrity: We trust each other to do the right thing. We act with integrity and gain the confidence and trust of others through honesty, respect, and authenticity. 
• Stewardship: We take care of what matters. We are accountable to our commitments and take responsibility for the well-being of our teams, our quality, our customers, our business, our brand, and our communities. We are always answerable for our actions and those we lead. 
• Enthusiastic Attitudes: We create a climate where everyone feels they belong and can be engaged, every day. Where our people are enthusiastic and motivated to do their best and work together to make great things happen. 
• Continuous Improvement: We are committed to continuous improvement. We challenge ourselves and our company to constantly learn, develop, grow, improve, and innovate. 

Essential Knowledge, Skills, and Abilities 

• Good learning agility 
• Organization, time-management, and multi-tasking skills 
• Ability to solve routine problems using established standards 
• Working knowledge of Microsoft Suites and ability to learn new technologies 
• Detail-orientated with the ability to maintain accuracy in data entry 
• Good customer service skills with the ability to handle sensitive information 
• Basic math skills 
• Good communication and interpersonal skills 
• Knowledge of Workplace Safety Rules 

Preferred Knowledge, Skills, and Abilities 

• Some office experience 

Physical Demands 

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, keyboard, and occasionally lift up to 30-50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus. 

Working Conditions 

• Work will be performed in a variety of conditions including climate-controlled office and laboratory environment(s); in a manufacturing plant environment with varying conditions, such as cold areas, wet areas, warm areas, chemicals, and other site conditions; and in a farm environment including working outdoors in seasonal conditions with live animals and at times in dusty environments. This position requires the individual to wear and work in personal protective equipment while in the laboratory, manufacturing and farm environment. This individual may be working around sick or diseased animals where additional precautions may need to be taken. 
• The noise level of the office, laboratory and farm environment is usually moderate. The noise level in the manufacturing environment may exceed 85 DBA and require hearing protection. Showering in and out of farm locations may be required.  
• Occasional travel may be required. 

Disclaimer 

We embrace equal opportunity employment. Butterball is committed to the fair and impartial treatment of all employees and applicants for employment without regard to gender, age, race, religion, color, national origin, physical or mental disability, military/veteran status, sexual orientation, gender identity and expression, genetic information, marital status, parental status, pregnancy, or any other status protected by law.  

This position is deemed Safety Sensitive for purposes of Butterball’s Drug/Alcohol Screening & Testing Policy. Details will be provided to individuals who receive a conditional job offer, or upon request.  

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of what is required of personnel so classified. Furthermore, they do not imply or establish a contract for employment and are subject to change at the discretion of the employer.