Administrative Assistant (Part-Time)

Neumann University is currently seeking a qualified applicant for the part-time position of Administrative Assistant within the university's Mission & Ministry area.

Duties & Responsibilities:

• Provide comprehensive administrative, logistical, and program support to advance the Catholic and Franciscan mission of Neumann University.
• Provide primary administrative support to the Vice President for Mission and Ministry and ministry staff.
• Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials and minutes.
• Maintain organized digital and physical filing systems, records, and databases.
• Process purchase orders, expense reports, reimbursements, and budget tracking in accordance with university policies.
• Manage office supplies, equipment, name badges, and vendor relationships.
• Reserve spaces, arrange technology, order materials, and coordinate hospitality needs.
• Maintain annual calendars of ministry programs and events.
• Serve as the first point of contact for visitors, phone inquiries, and email communications.
• Support Student Affairs with occasional ordering.
• Schedule daily Mass intentions.
• Handle sensitive information with discretion and maintain confidentiality.
• Represent the Mission and Ministry Unit with hospitality, respect, and cultural sensitivity.

Qualifications:

• Associate degree preferred
• Prior experience in an education or business office setting
• Proficiency in technological applications, computers, and word processing software including the Microsoft Office Suite applications and social media platforms
• Effective oral and written communication skills
• Ability to plan, organize, attend to details, take initiative, and work independently to complete tasks
• Ability to prioritize and multi-task in a busy work environment with frequent distractions.
• Ability to maintain a hospitable and professional office environment
• Ability to handle and communicate confidential information
• Willingness to adjust work schedule when needed
• Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University.

Benefits Include:

• Health Insurance (Medical/Vision/Dental) Option
• 403(b) Retirement Plans with Potential Employer Contribution
• Vacation/Sick/Personal Time
• 14 University Holidays
• Life, Short-Term Disability, & Long-Term Disability Insurances
• Potential Tuition Benefits

Review of applications will begin immediately and continue until the position is filled.

Apply Now

EOE M/F/D/V