Administrative Assistant - (Opioid System of Care) Salary $57,158.00 Annually Location Nashville, TN Job Type Full-Time Grant Funded Job Number HEA07566 Division Health Opening Date 02/18/2026 Closing Date 3/2/2026 11:59 PM Central
Description Benefits Questions
Position Description The Administrative Assistant will provide high-level administrative and logistical support to the Opioids Systems of Care program within MPHD. This position will assist with the daily operations of the program, focusing on documentation, coordination and communication to ensure efficient execution of the programs objectives. The Administrative Assistant will serve as a key liaison between various stakeholders, including public health officials, community partners, and external vendors, and play a critical role in supporting the programs mission to combat the opioid epidemic.
Typical Duties Administrative Support: • Perform clerical duties, including answering phones, responding to emails, and scheduling meetings. • Prepare, review, and organize documents, presentations, and reports. • Assist in drafting correspondence, meeting minutes, and program-related communication.
Data Management: • Maintain organized and up-to-date records, files, and databases related to the program. • Assist in compiling and organizing data for grant reporting and program evaluation. • Input and track program-specific data and statistics for various opioid initiatives.
Meeting and Event Coordination: • Schedule and coordinate internal and external meetings, workshops, and training sessions. • Assist in preparing materials and agendas for meetings, ensuring appropriate follow-up actions. • Help organize logistics for community outreach events and training sessions.
Financial and Grant Assistance: • Support the program manager in tracking expenditures, maintaining budgets, and processing invoices related to opioid prevention services. • Assist with grant management tasks, including monitoring timelines and helping with documentation required for grant reporting.
Program Support: • Assist in the management and distribution of materials related to opioid awareness and treatment services. • Help with communications between the program and stakeholders, including community organizations and healthcare providers. • Provide support for staff working on outreach initiatives by organizing materials and managing schedules.
Inventory Management: • Track office supplies and program resources, including opioid-related materials (e.g., naloxone kits). • Oversee the distribution and inventory of program supplies, including ensuring field staff have the tools necessary for outreach and community engagement.
Experience Experience in managing office operations, scheduling, and data entry. Familiarity with grant management and budgeting processes is a plus.
Skills and Competencies • Strong organizational skills and attention to detail. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Excellent written and verbal communication skills. • Ability to multitask and manage time efficiently in a fast-paced environment. • Experience working with databases and managing records. • Team-oriented and able to collaborate effectively with colleagues and community partners.
Minimum Qualifications High School Diploma and six (6) years of increasingly responsible administrative experience.
Preferred Experience, Knowledge, Skills, and Abilities • Excellent written and verbal communication skills. • Ability to multitask and manage time efficiently in a fast-paced environment. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Experience working with databases and managing records. • Team-oriented and able to collaborate effectively with colleagues and community partners. • Familiarity with opioid use disorder, harm reduction strategies, and public health programs. • Knowledge of government and non-profit systems, especially within public health and addiction services. • Experience in coordinating community-based programs or health outreach efforts.
Benefits • 10 Vacation Days per year (increasing after 5 years of service) • 1 Sick Day per month • 12 Paid Holidays per year • Public Safety - Sworn and Civilian positions - 20 vacation days per year, 3 Personal days per year, 1 Sick Day per month, 12 paid holidays per year • Part-time, Non Civil Service positions - visit HR and Benefits webpages for more information • Full-time, Non Civil Service positions - contact hiring department for benefits information • Seasonal/Temporary positions - no benefits offered
Application Information 01 Are you a current Metro Public Health Employee? Yes No 02 Do you have a High School Diploma or Equivalent? Yes No 03 How many years of increasingly responsible administrative experience do you have? Less than 6 years More than 6 years 04 Do you have any knowledge of government and non-profit systems, especially within public health and addiction services? Yes No 05 Are you familiar with opioid use disorder, harm reduction strategies, and public health programs? Yes No 06 Do you have any experience in coordinating community-based programs or health outreach efforts? Yes No 07 I understand that all related work history/experience, education, certifications and/or licenses must be reflected on my application for this position. I further understand that an incomplete or misleading application may result in disqualification. Yes Required Question 08 Employer: Metropolitan Government of Nashville & Davidson County Address: Human Resources Division 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210 Phone: (615) 862-6640 Website: https://www.nashville.gov/departments/human-resources/employment-opportunities