Administrative Assistant (On-site)

Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone with strong organizational skills who can manage multiple administrative tasks while maintaining a high level of professionalism.

In this position, you will perform a variety of clerical and administrative duties to support program activities, staff, and general office operations.

• Prepare letters, labels, and informational materials for program activities and trainings
• Perform data entry and maintain accurate records in program databases
• Assist with review and organization of operational materials
• Answer and manage bureau phone lines, including directing calls and responding to inquiries
• Schedule meetings and arrange conference calls
• Maintain calendars and coordinate appointments
• Process incoming and outgoing mail, including preparing large mailings
• Monitor and manage bureau mail logs
• Handle faxing, scanning, and general office support tasks
• Provide administrative support to program staff as needed

Required Qualifications

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with SharePoint
• Strong organizational and time management skills
• Ability to manage multiple tasks and meet deadlines
• Reliable with consistent work attendance

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 150 Broadway, Suite 600 Albany, NY 12204-2719

Duration: approximately 2 years
Apply by deadline: 4/29/26
Shift Days/Times: Monday-Friday/8hrs 30 min lunch

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.