Administrative Assistant

Title: Administrative Assistant

Location: 150 E 42nd St New York, NY

Duration: 4 months

Work Engagement: W2

Work Schedule: 5 days in office

Compensation: $30-35/hr is the pay range that the employer reasonably expects to pay for this position

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Summary:

We are seeking an experienced and highly organized Administrative Assistant to provide professional administrative and executive-level support to management teams and business partners. This role requires a proactive individual who can effectively manage multiple priorities, support ongoing business initiatives, and serve as a key resource for departmental operations.

Responsibilities:

• Provide a high level of professional administrative support to leaders and business teams.

• Manage complex calendars, schedule meetings, and coordinate logistics for internal and external stakeholders.

• Arrange and coordinate complex domestic and/or international travel plans.

• Prepare, submit, and track expense reports.

• Create, edit, and maintain business documents, presentations, reports, and correspondence.

• Support ongoing projects and business initiatives, including tracking deliverables and pulling routine reports.

• Coordinate meetings, prepare agendas, and assist with follow-up actions.

• Act as a resource and information source regarding group and company policies and procedures.

• Establish and maintain effective office processes and administrative practices.

• Exercise sound judgment within established guidelines to resolve issues and support business objectives.

• Collaborate closely with peers, managers, and cross-functional partners to achieve team goals.

• Interact professionally with external customers and business partners.

Qualifications:

• Applicants must be authorized to work for ANY employer in the U.S. This position is not eligible for visa sponsorship.

• Proven Administrative Assistant, Executive Assistant, or related administrative support experience

• Strong organizational and time management skills with the ability to prioritize multiple responsibilities.

• Demonstrated ability to work independently and manage tasks with minimal supervision.

• Excellent written and verbal communication skills.

• Strong collaboration and relationship-building abilities.

• Adaptability and flexibility in a fast-paced environment.

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Experience handling confidential information with discretion and professionalism.

• Previous Wells Fargo experience preferred.