Accounting, Administrative Skills, Billing, Business Writing, Construction, Credit and Collections, Document Management, Driver's License, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Plan Meetings, Reporting Skills, Telephone Skills, Vendor/Supplier Management
Shift: 8:00 - 4:00, M-F
Expected Hours: 40
Our client is an industrial construction specialist that is looking to add an Administrative Assistant to their team. This role helps support the Development and Construction teams by assisting project managers with active projects, by organizing meetings, assisting with bids, documentation management, reporting, invoice collection, and monthly billing. They will his supports the Office Manager with administrative tasks such as answering phones when front desk coverage is needed, and other miscellaneous duties as assigned.
- Manage incoming vendor invoices from accounting department,
- Assist project managers with subcontractor bid collection for potential projects
- Cover front desk, answer telephone calls, and greet visitors when coverage is needed by Office Manager
- Professionally correspond with internal departments and external clients, subcontractors, and vendors via email and phone
- Must have 3-5 years related experience as an administrative assistant
- Ability to professionally write reports, business correspondence, and procedure manuals
- Must have a strong knowledge of Microsoft office, including Outlook, Word, Excel and PowerPoint
- Must have a valid New Jersey driver"s license and vehicle
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Synerfac Technical Staffing