Administrative Assistant

THIS IS A TEMP TO HIRE POSITION

The Administrative Assistant is responsible for providing administrative services to the company as well as supporting Management Team Members. Primary responsibilities are assigned by Management while being capable of performing all office functions including but not limited to the duties and responsibilities listed below.

• Maintains confidentiality in all aspects of customer, vendor, and staff information
• Answers phones, takes messages, and direct all incoming calls to appropriate party promptly and efficiently
• Communicates and handles incoming and outgoing electronic communications on behalf of management and the Company
• Opens, sorts, and distributes incoming correspondence, including faxes, mail, and emails
• Compile, copy, scan, sort and file records of office activities, business transactions, production activities, purchase orders and other activities
• Processes customer orders, release requests from receipts to entry into the Enterprise Resource Planning (ERP) system
• Manages the shipping schedule, generates shipping documents to facilitate its review and arranges shipments using the correct methods
• Completes and mails bills, invoices, checks or any other documentation as needed
• Greets visitors and determines purpose of visit. Provides access as appropriate
• Operates office machines, such as photocopiers, scanners, faxes, voice mail systems and computers
• Maintains and updates filing, mailing, and database systems, either manually or using a computer
• Monitors office supplies inventory and order supplies as needed
• Prepares responses to correspondence containing routine inquiries as required
• Communicates with customers and other individuals to answer questions, disseminate, or explain information, and communicate other feedback
• Any other duties as assigned by supervisor

• Knowledge of standard office administrative practices and procedures, organizational and planning skills
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills 
• Ability to interact with staff at all levels in a fast-paced environment
• Ability to problem solve quickly and prioritize daily tasks according to their importance

Education & Experience 

• High school diploma or equivalent
• Proficient computer skills and in-depth knowledge of relevant software as MS office suite
• At least 3 years of experience providing support at the executive level is preferred Ideally, the person in this position will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision

Working conditions

• While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, ambient air, fumes, or airborne particles
• The noise level in the work environment is usually moderate, but occasionally may be exposed to areas requiring safety equipment

Physical requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Candidate must be able to perform the physical responsibilities of the job utilizing arms, hands, and fingers to perform required functions of manufacturing parts and performing other duties of the job, e.g., standing, sitting, walking throughout the facility and stairs, bending, squatting, and kneeling, etc. 
• Ability to lift items weighing up to 35 lbs. 

Pay: $19.00 - $20.00/hour 

Benefits:

Eligible after 1st day:

• Paid holidays 
• Employee Assistance Program

Eligible after 90-day probation period:

• Medical, Dental, Vision, Basic Life/AD&D Insurance, Voluntary Term Life/AD&D Insurance
• Health Savings Account (HSA), Flexible Spending Account (FSA), Dependent Care Account, Commuter Transportation Management Account 
• Vacation time
• Sick time

Eligible after 1 year of service: 

• 401(k) with Employer Match
• Potential for discretionary bonus

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc.

We’re proud to be an equal opportunity employer. 

This means we actively pursue ways to celebrate our differences and don’t discriminate based on an individual’s race (including traits historically associated with race, such as hair texture, hair type, and protective hairstyles including braids, locks, and twists), creed, national origin, nationality, religion, ancestry, age (40 or over), sex (including pregnancy), familial status, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity or expression, mental or physical disability (including perceived disability, AIDS, and HIV status), atypical hereditary cellular or blood trait, genetic information, because of liability for service in military, status as a smoker or non-smoker, status as a registered medical marijuana user, or any unlawful criterion existing under applicable federal, state, or local laws.

If you need assistance or an accommodation due to a disability, contact us at HR@Bairdindustries.com. 

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