Administrative Assistant

An established financial services organization in New York City is seeking an Executive Administrative Assistant to join their team. This role provides high-level administrative support to senior leaders and teams, with a focus on calendar management, travel coordination, and cross-regional communication.

About the Opportunity:

• Shift: Day shift
• Schedule: Monday to Friday
• Hours: 9am to 5pm (EST)
• Setting: Hybrid (at least 3 days onsite)

Responsibilities:

• Manage complex calendars and coordinate meetings across multiple time zones.
• Arrange domestic and international travel and process related expense reporting.
• Prepare, edit, and format correspondence, reports, presentations, and other business materials.
• Support meeting planning, events, and offsite logistics, including materials preparation.
• Serve as a professional point of contact for internal stakeholders and external counterparties.

Qualifications:

• 3 to 5 years of experience in an Executive Assistant and/or Senior Administrative Support role
• Experience in a financial institution or professional services environment
• Experience supporting senior executives or senior teams in a fast-paced environment
• Experience working with global teams and managing competing priorities across regions
• Strong experience with Concur and Microsoft Teams

Desired Skills:

• Experience coordinating travel and expense reporting in a corporate environment
• Experience supporting capital markets or coverage teams
• Strong organizational, communication, and multitasking skills