Administrative Skills, Administrator Documentation, Billing, Budgeting, Financial Administration, Meeting Minutes, Operational Support, Organizational Skills, Payment Processing, Plan Meetings, Prepare Correspondence, Project/Program Coordination, Purchasing/Procurement, Record Keeping, Reporting Skills, Team Player, Time Management, Travel Planning
Administrative Assistant
Nashville, TN | 12-Month Contract | Hybrid
Job Summary:
Seeking for a Administrative Services Assistant to support various programs. This role involves supporting operations, meetings, grant activities, purchasing, shipping, travel coordination, and program coordination with staff, contractors, and community partners.
Key Responsibilities:
- Provide administrative support for the Perinatal and Infant Section.
- Coordinate meetings, trainings, travel requests, and schedules for staff and partners.
- Support advisory committee and collaborative meetings by scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
- Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
- Maintain fiscal and administrative documentation in compliance with state and federal requirements.
- Coordinate invoice and payment processing with fiscal and contract staff.
- Prepare reports, correspondence, presentations, and meeting materials.
- Maintain organized electronic and hard-copy program files and records.
- Support stakeholder communication and community partnership activities.
- Handle confidential information in accordance with policies.
- Support additional section projects and activities as assigned.
Minimum Requirements:
- Graduation from an accredited college or university with an associate's or bachelor's degree is required.
- At least two years of experience providing administrative, operational, or fiscal support is preferred.