Administrative Assistant

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant 3 to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville, TN. This is a hybrid positionworking from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $31.00 per hour.

Administrative Assistant Job Description:

The Tennessee Department of Health is seeking an Administrative Services Assistant 3 to provide administrative and fiscal support for the CHANT Enhanced Care Coordination in Maternity Care Deserts Project. This position supports day-to-day administrative operations related to project management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements. This is a hybrid position which requires in-person attendance in the Nashville central office on the first day and for quarterly division meetings; travel to the central office will be non-reimbursable.

Administrative Assistant Key Responsibilities:

• Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment.
• Assist with continuous quality improvement (CQI); identify operational bottlenecks, propose fixes, and document process changes.
• Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.
• Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking.
• Contribute to project sustainability planning; capture lessons learned and assist with scaling SOPs statewide.
• Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.
• Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.
• Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs.
• Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
• Draft mems, email templates, and participant-facing communications; ensure plain-language and accessible formatting.

• Graduation from an accredited college or university with an associate's or a bachelor's degree is required.
• A minimum of one (1) year of experience providing administrative or fiscal support for grant-funded programs
• Supervisory experience is preferred.

• Weekly Pay/Comparable Wages
• Major Medical Insurance
• Indemnity Medical, Dental and Vision Insurance
• Term Life Insurance and Short-Term Disability

• Click on 'Apply Now' and complete the process.
• This job closes on 7/28/26 (or when the position is filled) and will no longer accept resumes after this date.