Administrative Assistant

Work Location: HealthTrust | 1100 Dr. Martin L. King Jr. Blvd, Ste 1100 | Nashville , TN 37203

HealthTrust is seeking a highly organized, proactive, and detail oriented Administrative Assistant to provide essential support to our leaders and departmental teams. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality work with professionalism and accuracy.

At HealthTrust, you’ll be part of a purpose driven organization that supports healthcare systems nationwide. Your work ultimately helps improve care delivery and operational excellence within the healthcare environment.

Your work directly supports teams who influence healthcare operations across the organization, impacting patient care. You’ll help ensure processes run smoothly, leaders stay organized, and critical initiatives move forward.

Benefits

HealthTrust offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. 

Job Summary and Qualifications

KEY RESPONSIBILITIES

Administrative & Office Support

• Develop and update PowerPoint presentations with a high level of quality and creativity.
• Ensure adequacy of office supplies and equipment.
• Receive, sort, and distribute incoming mail.
• Greet, receive, and assist incoming visitors.
• Provide reception desk coverage as needed.
• Offer backup support to other administrative assistants within the department.

Calendar & Scheduling Management

• Maintain and manage team member calendars, ensuring accuracy and proactive conflict resolution.
• Coordinate schedules, prioritize functions and appointments, and ensure deadlines are met.
• Manage and organize complex activities including meetings, travel, training sessions, and department events.
• Prepare itineraries, agendas, and handle registrations for meetings and conferences.

Operational & Project Support

• Process and submit expense reports for business expenditures.
• Copy, assemble, and prepare agendas, handouts, and presentations.
• Maintain email distribution lists.
• Design, update, and maintain spreadsheets and departmental databases.
• Compile reports from data and existing records.
• Proofread documents, presentations, and communications for grammar, spelling, layout, and uniformity—ensuring accuracy and clarity before distribution.

General Expectations

• Prioritize conflicting needs and handle matters proactively with strong follow through.
• Anticipate team needs and act with initiative.
• Deliver consistent, high quality work under deadline pressures.
• Demonstrate confidence, professionalism, and accountability while seeking results with diligent, nonconfrontational follow-up.
• Work independently with minimal supervision and exercise sound judgment.

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QUALIFICATIONS

• 3–5 years of leadership support experience or 7+ years of departmental administrative support.
• Advanced proficiency in Microsoft Office: Word, Outlook, PowerPoint, and Excel.
• Experience using Concur is a plus!
• Experience managing multiple Outlook calendars for leaders.
• Strong experience creating and updating PowerPoint presentations.
• Exceptional organizational skills with the ability to manage multiple priorities with meticulous attention to detail.
• Strong written and verbal communication skills.
• Proactive problem-solving abilities with sound decision-making capability.

In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years. HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews.Submit your resume today to join our community of caring!

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