Administrative Assistant (Manufacturing)

Provides communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned. answering phones and directing incoming requests to the appropriate personnel; initiating contacts as required.

JOB DESCRIPTION:
Provides communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned. Performing general administrative tasks, such as filing, preparing basic form letters and other correspondence sent on a regular basis.
Compiling information and preparing follow up actions from handwritten notes using appropriate software packages.
Utilize communication systems such as voice mail, e-mail, distribution lists, sharepoints, etc. answering phones and directing incoming requests to the appropriate personnel; initiating contacts as required.
Preparing materials for distribution and presentation at meetings (make labels, build inserts, package contents, etc. ).
Handling e-mail and voice mail responses on an as needed basis for the business partner(s).
Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc. Communicating daily with the business partner to keep him/her informed of department or other important activities.
Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities.
Scheduling ad hoc and/or recurring meetings.
Role may require individual to enter/maintain databases, records and spreadsheets.

QUALIFICATIONS:
Individual will be supporting multiple people and receiving multiple requests.
Preference of individual working EST time zone and likes to begin work at an earlier start time.

Here are the types of tasks for which I am seeking support:
Calendaring support coordination of notes and messaging for follow up tasks/actions
Sharepoint, contact/distribution lists: set up assistance & maintenance simple communications drafting