Administrative Assistant Jobs in USA, NY, Albany | Rose International Job

Rose International

Albany, NY

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JOB DETAILS

SALARY

$23–$23 Per Hour

JOB TYPE

Temporary

SKILLS

Administrative Management, Administrative Skills, Background Investigation, Board Meeting, Business Administration, Calendar Management, Candidate Screening, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Systems, Healthcare Quality, High School Diploma, Legal, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Office, Multitasking, Onboarding, Organizational Skills, Plan Meetings, Problem Solving Skills, Proofreading, Purchasing/Procurement, Quality Assurance, Reference Verification, Research Skills, Travel Planning

LOCATION

Albany, NY

POSTED

6 days ago

Required Education:High School Diploma or EquivalentRequired Skills, Experience, and Knowledge:Prior administrative or secretarial experience supporting multiple senior level executivesExcellent communication (written and verbal) skillsExcellent problem-solving and research skillsExcellent organizational skills, with strong attention to detail, ability to multitask, and meet deadlinesProficiency with Microsoft Office Suite programs, including but not limited to databases and web-based applicationsExperience coordinating meetings and calendars of multiple senior-level executives, note-taking, expense reports, travel arrangements, and communication with internal and external stakeholdersExperience with office operations, including but not limited to program operations, personnel, and fiscal servicesPreferred Skills, Experience, and Knowledge:Experience with the medical conduct processExperience with the Statewide Financial System (SFS)Experience with SharePointExperience in purchasing, receipting, and tracking fiscal expensesExperience providing supervision and0or training for other staffExperience participating in the staff procurement and recruitment processDegree in business administration, management, or a related fieldJob Responsibilities:Proofreading and reviewing all outgoing correspondence to ensure all issues have been addressed and are in compliance with PHL 230 or other respective policies and proceduresCoordinating Freedom of Information Law requests, including researching and drafting responses for the Director approval, and tracking assignmentsCoordinating Executive Correspondence for the department, including conducting research and drafting responses, tracking assignments, proofreading submissions, and reporting on progressCoordinating responses from the department Web Mailbox to the public and other relevant program mailboxes by conducting research and proofreading responses to ensure accuracyCoordinating the calendars and scheduling meetings of the Bureau Director, the two Deputy Directors, the Director of Administrative Services, and the Executive Secretary of the Board, taking meeting minutes, and disseminating information as necessaryCoordinating with the fiscal unit regarding the procurement of temporary personnel services, performing initial screening of eligible candidates, tracking the scheduling and completion of interviews, obtaining references and background checks, completing all onboarding, and tracking all submitted timecardsCoordinating with the fiscal unit, all operational needs for the departments offices statewideWorking with the Board for Professional Medical Conduct to ensure compliance with vouchering for services and any travel-related needs for membersWorking with the Board for Professional Medical Conduct and the Executive Secretary, related to recruiting board members, coordinating annual meetings, taking minutes, and disseminating informationWorking with the Board for Professional Medical Conduct in conjunction with the fiscal unit regarding the annual board training, including, but not limited to: securing a venue and other vendors, creating any necessary instructions for the board members related to travel, participating in the execution of the annual training, and ensuring all vouchering and payments are made in accordance with OCS requirementsWorking with the Director of Administrative Services for planning and preparing requests in the recruitment and selection process, such as: creating initial recruitment requests, scheduling interviews, checking references, submitting nomination packets, and completing all onboarding and off-boarding processesMaintaining organizational charts and employee roster informationLiaise between internal and external stakeholders related to administrative and operational needs pertaining to the program statewide or the Director’s OfficeTracking Clinical Reviewer Quality Assurance assignments and assisting with package reports for submission to the Medical Director for reviewParticipating in the administrative unit Quality Assurance programsSupervising and/or training paraprofessionals or other support staff for the administrative services of the Director’s OfficeBacking up processing and/or required reporting of Boarding Final ActionsOther responsibilities as assigned*Offers are contingent upon successful completion of background check requirements*No parking is provided at this location. **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here. Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

About the Company

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://www.roseint.com/

Administrative Assistant Jobs in USA, NY, Albany | Rose International Job

Rose International

Albany, NY

About the Company

Rose International

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