Administrative Assistant III

Posting Details

Position Information

Position Title Administrative Assistant III Division College of Agriculture Department Agricultural Science Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus Main Campus If other location, please indicate Position Number 121120 Advertised Salary Pay Basis Semi-Monthly Job Description

The Department of Agricultural Science and Engineering at Tennessee State University invites applications for the position of Administrative Assistant III, who will support departmental operations through effective coordination, use of administrative systems, and continuous improvement of office processes.

Job duties:

• Prepare, process, and monitor purchase requisitions and travel authorizations in accordance with university policies.
• Operate office technology and systems, including printers, scanners, copiers, document management platforms, and related digital tools.
• Perform general administrative support functions, including mail distribution, document preparation, answering and directing phone calls, and responding to routine inquiries.
• Provide administrative and operational support to the Department Chair in carrying out departmental coordination and day‑to‑day operations.
• Assist the Department Chair with database management, data tracking, information organization, and reporting necessary for departmental functions.
• Type and prepare correspondence, purchase requisitions, forms, reports, and other documents with accuracy and professionalism.
• Greet students and visitors, determine the nature of business, provide appropriate information, or direct visitors to the appropriate faculty or staff member.
• Answer telephone calls, provide general information to callers, and route calls to appropriate personnel.
• Assemble, compile, and assist in preparing information for reports, projects, and departmental initiatives.
• Maintain attendance records, personnel time records, appointment schedules, and itineraries; compose routine letters and memoranda as needed.
• Assist with administrative coordination related to academic programs, research activities, and departmental initiatives, as needed.
• May provide guidance or oversight to lower‑classified staff and student workers, including training on office procedures and systems.
• Perform other duties as assigned in support of departmental operations, including assisting with improvements to administrative processes and workflows.

Minimum Qualifications

Graduation from high school or equivalent, including or supplemented by general secretarial courses. Must have a minimum of two (2) years of progressively responsible administrative or management support experience, preferably in higher education, research, government, non-profit, or similar environment. Ability to compose a variety or memoranda or letters with minimal instructions. Proficiency with Microsoft Word, Excel and Outlook.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the "Transcript" section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Open Date 07/30/2026 Close Date 08/13/2026 Job Category Clerical Requisition Number Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Quick Link https://jobs.tnstate.edu/postings/10964

Reference Letter

References

Minimum References Required 2 Recommendation Deadline

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• CV/Resume
• Cover Letter

Optional Documents