Administrative Assistant III

Administrative Assistant III

Location: Nashville, TN

Duration: One Year Contract

Position Overview IRG Clients is seeking an experienced Administrative Assistant III to provide administrative and fiscal support for grant-funded health and community programs. This role willsupport the day-to-day operations of multiple grants, ensuring accurate documentation, financial tracking, compliance, and administrative coordination. The ideal candidate will possess strong organizational skills, attention to detail, and experience supporting grant-funded initiatives in a fast-paced environment.

Key Responsibilities

• Provide administrative and fiscal support for grant-funded programs and projects.
• Process invoices and assist with tracking grant expenditures and budgets.
• Maintain organized electronic and physical grant files, records, and supporting documentation.
• Perform data entry, reconciliation, and reporting activities to support program operations.
• Coordinate schedules, meetings, correspondence, and administrative communications.
• Monitor and track program documentation to ensure compliance with state and federal grant requirements.
• Assist with preparing reports, maintaining records, and supporting audits or reviews.
• Support program staff with administrative tasks and special projects as needed.
• Provide guidance and oversight to lower-level administrative staff when required.

Required Qualifications

• Associate's or Bachelor's degree from an accredited college or university.
• Minimum of one (1) year of experience providing administrative or fiscal support for grant-funded programs.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Experience maintaining confidential records and handling sensitive information.

Preferred Qualifications

• Experience supporting state, federal, or public-sector grant programs.
• Supervisory or lead administrative experience.
• Knowledge of grant compliance, fiscal tracking, and reporting processes.