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Certified Occupational Therapy Assistant (COTA) Care Options for Kids
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- $87,100–$114,400 Per Year
| Location | Denver, CO |
| Salary | $51,360–$71,904 Per Year |
Administrative Assistant III
Salary
$51,360.00 - $71,904.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
IKA 04121 09/17/2026
Department
Colorado Department of Human Services
Division
OCYF (Office of Children, Youth & Families)
Opening Date
09/17/2026
Closing Date
9/24/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4120 S. Julian Way, Denver, Colorado 80236
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
brennon.watts@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Department Information
This position is open only to Colorado state residents
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Physical Job location: 4120 S. Julian Way, Denver, Colorado 80236
About the Unit:
The Colorado Department of Human Services (CDHS) Division of Youth Services (DYS) provides for the care and supervision of youth committed by the District Court to the custody of CDHS. DYS operates 12 secure youth centers that serve youth between the ages of 10-21 who are pre-adjudicated or committed.
The Central Region Office provides case management and juvenile parole services to youth committed to the DYS. This includes planning and oversight for youth in residential placement, facilitation of multidisciplinary teams, the development of transition plans and parole plans, and the active monitoring of juvenile parolees in the community. The Central Region Office is charged with ensuring the safety and security of each youth, staff, and the community according to Colorado law. The Central Region Office is responsible for resource development and management to facilitate service provision and includes but is not limited to personnel, and contract programs, throughout 11 counties and 5 judicial districts.
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Description of Job
You are required to work at your assigned work location during your scheduled work times.
Purpose of Position- This position independently administers specialized administrative and operational functions for the DYS Central Region Office. The position supports Client Managers, Client Manager Supervisors, Program Managers, contracted providers, youth, legal guardians, victims, and other stakeholders throughout the continuum of care-from new commitment and placement through discharge from the division's custody.
The position performs advanced administrative support functions in a high-accountability environment. The position routinely handles confidential and sensitive information; enters, maintains, and verifies information in official government and court-related systems; reviews records and documentation for accuracy and completeness; manages competing deadlines; and performs work in which errors may have significant operational consequences. The position also is responsible for coordinating time-sensitive notifications, hearings, reports, and benefit-related processes; administering office, facility, and fleet operations; and developing and maintaining administrative procedures, forms, tracking systems, and recordkeeping processes used by the work unit.
The position independently interprets and applies established laws, rules, policies, and procedures; identifies discrepancies, missing information, and processing errors; determines appropriate administrative action within established parameters; and coordinates resolution with responsible staff and stakeholders.
Job Duties -
Client Management & Support- Support and assist Client Managers and Client Manager Supervisors in a variety of ways throughout the complete continuum of care from the time of new commitment caseload assignments through completion of parole. Works independently to ensure all juvenile confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Support and assist Client Managers and Client Manager Supervisors in various ways, including receiving and entering information into the Colorado TRAILS database, filing of records and shredding, maintaining electronic records as needed, and responding to requests for assistance. Responsible for Client Manager case management tasks to include by not limited to, managing juvenile warrant checks at various intervals, obtaining restitution and community service requirements, setting up and tracking Federal Victim Notification requirements, opening and closing Medicaid applications, identifying gaps in placement entries in the TRAILS database, managing the client discharge process, AWOL notifications, and similar tasks. Support Central Region Office Client Managers with meeting the required training needs and maintaining training records. Provides safety and security supervision of juveniles at the office by acting as the F.A.S.T. secondary "cover officer" when needed. If a juvenile engages in imminent life safety behavior at the office, this person shall respond and engage within the limits authorized and qualified to do so.
A high level of confidentiality and judgment is critical
Victim Notification & Support- Assisting victims in understanding and exercising their rights as it relates to the Colorado Victim Rights Act. Responsible for managing and maintaining the Victim Notification Program. Coordinate with Client Managers to ensure proper and timely letter notifications are being sent to victims. Work independently to ensure all juvenile and victim confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Manage and maintain spreadsheets and other forms of tracking and monitoring. Conduct quality assurance audits for Victim Notification, including notification of results, data entry, and ensuring that notifications and/or discrepancies are reported and addressed. Work with the Central Office Victim Notification Coordinator to provide information, respond to requests, and provide assistance as needed.
A high level of confidentiality and judgment is critical.
Medicaid Application & Support- Work independently to ensure all juvenile and legal guardian confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Monitor placement changes and send open Medicaid requests to the appropriate counties. Troubleshoot and problem-solve issues that arise when Medicaid is denied or delayed. Collaborate with other youth services and human services agencies (e.g., County Medicaid personnel & contract program personnel) to exchange information.
A high level of confidentiality and judgment is critical.
Program Manager Support - Assist in gathering and tracking regional information when needed for reporting functions and other ad-hoc projects and assignments, such as, but not limited to, the Department's or the Division's strategic goals and initiatives. Enter information and manage various Divisional and Regional Office spreadsheets, documents, and reports. Support Central Region Office Director, Assistant Director, and Program Managers with projects, meeting minutes, and required training needs.
Other Duties As Assigned - Office Operations assist in the administrative operation of the office through customer service and office coverage. Maintain a clean and organized office environment. Oversee vehicle checkout system, maintenance program, and registration process. Schedule meetings and conference rooms, assist with regional workgroup assignments and projects, take meeting minutes, maintain office supply inventory, mail distribution, and related tasks. Designated Fire Safety Coordinator, complete required safety inspections, drills, and training. Designated Sanctuary Core Team member. Coordinate administrative support.
Timekeeping - Timekeeper for Central Region Office employees housed in Bldg. 29. Duties include ensuring the accurate input of all regional employees work hours by timesheet or data entry, acting as a liaison for timekeeping and payroll personnel, and coordinating the distribution and dissemination of accurate records for employees. Reviews and monitors employees timecards and leave requests in KRONOS. This position must understand state leave practices in detail and accurately interpret and explain this information to all employees. Must be proficient with the KRONOS software and operate autonomously, giving directions and teaching to supervisors and employees as needed.
Administrative Team Support - Administrative Team Support corresponds and collaborates with other Administrative Assistant positions to provide back-up or additional support for each other and to ensure agency mandates are met, and service delivery is uninterrupted. Support Central Region Office Program Assistant and Administrative Assistants with meeting minutes, required training needs, and maintaining records. Additional office functions that require cross-training to ensure coverage include the Administrative Review process, client credit checks, closed file management, and other related tasks as determined necessary.
Other Duties as Assigned - Duties assigned by the regional office director, assistant director, direct supervisor, program managers, or program assistant.
A high level of confidentiality and judgment is critical for all duty areas.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Note:
Applications will be reviewed to determine if you meet the minimum qualifications for the position. If it is determined that you meet the minimum qualifications, your application will also be used as part of the examination process. You should ensure that your application specifically addresses the requirements as listed in the minimum and preferred qualifications, as well as the job duties and the highly desired competencies. Take the time to adequately address your specialized experience, work products, and accomplishments as they relate to the position.
MINIMUM QUALIFICATIONS:
Experience Only -
Three (3) years of relevant experience in an occupation related to the work assigned to this position. Relevant experience must include administrative support or administrative coordination in a professional, confidential, and detail-oriented environment and demonstrate responsibility for records, databases or electronic record systems, documentation, tracking systems, and/or administrative processes where accuracy, timeliness, confidentiality, and adherence to established procedures are essential.
Relevant experience may include:
Maintaining confidential, sensitive, or legally protected records;
Entering, updating, researching, verifying, or reconciling information in databases or electronic record systems;
Coordinating recurring administrative processes governed by established policies, procedures, or mandatory deadlines;
Preparing formal correspondence, notices, reports, schedules, meeting minutes, or case-related documentation;
Maintaining spreadsheets, tracking systems, electronic files, or shared record repositories;
Coordinating information or administrative processes among multiple internal and external stakeholders;
Reviewing records or documentation to identify incomplete, inconsistent, or inaccurate information and independently coordinating correction; and Independently organizing and prioritizing multiple assignments while meeting established deadlines.
Applicants must clearly document qualifying experience in the Work Experience section of the application. Applications that do not demonstrate how the applicant's experience meets the minimum qualifications may not be considered.
OR
Education and Experience -
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
Preferred Qualifications
Experience using Colorado court information systems or comparable court/legal databases;
Experience using the Colorado TRAILS system or a comparable human-services/case-management database;
Experience supporting Medicaid, Title IV-E, or other public-benefit eligibility/documentation processes;
Experience performing administrative functions governed by the Colorado Victim Rights Act or other statutory notification requirements;
Experience maintaining juvenile justice, child welfare, legal, medical, human resources, or other confidential records;
Experience coordinating hearings, legal notices, formal proceedings, or other deadline-driven administrative processes;
Advanced experience using spreadsheets and electronic tracking systems to reconcile, monitor, and report information.
Conditions of Employment:
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply
The Assessment Process
For additional recruiting questions, please contact brennon.watts@state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.
This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Do you possess a current, valid, unrestricted U.S. Drivers License?
02
If you are a Veteran and you are requesting Veterans Preference you must upload your DD-214 or VA letter to your application.
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
06
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
07
If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience)
08
Describe your experience maintaining, processing, or reviewing confidential or sensitive records. Include the types of records you worked with, your specific responsibilities, and the steps you took to ensure accuracy and confidentiality.
09
Describe your experience using databases, electronic record systems, spreadsheets, or tracking systems to enter, research, verify, reconcile, or maintain information. Provide a specific example of how you identified and resolved incomplete, inconsistent, or inaccurate information.
10
Describe your experience independently managing multiple administrative assignments, deadlines, or processes involving different staff, customers, or external stakeholders. Explain how you prioritized the work, tracked required actions, and ensured deadlines were met.
Required Question
Employer State of Colorado
Address See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website https://careers.colorado.gov/