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Administration Jobs

Administrative Assistant II (Reg FT)

Community College of Allegheny County

  • Pittsburgh, PA
  • 30+ days ago

    Highlights

    Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files. Create and share reviewed & approved post-event content, including photos and highlights, on platforms like LinkedIn to showcase event success and enhance community engagement.

    Numbers & Facts

    LocationPittsburgh, PA

    Description

    • Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the Vice President's office.
    • Assist in coordinating the logistics for internal/external meetings, and events. This includes ensuring external database contact information is up to date, assisting in tracking RSVPs, preparation of event materials and gathering/maintaining records and survey results.
    • Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
    • Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
    • Order and purchase supplies for the department, including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
    • Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
    • Assist with the preparation of meetings, including drafting, editing, compiling, and distributing communications such as meeting agendas & minutes, emails, newsletters, invitations, surveys and other written & electronic materials.
    • Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.
    • Create and share reviewed & approved post-event content, including photos and highlights, on platforms like LinkedIn to showcase event success and enhance community engagement.
    • Perform other duties as assigned.

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