Administrative Assistant II - Enrollment Success & Completion

Administrative Assistant II - Enrollment Success & Completion

Salary

$3,354.00 - $4,025.00 Monthly

Location

Aurora, CO

Job Type

Full Time

Job Number

GJC-000103 08/26

Department

Community College of Aurora

Opening Date

09/02/2026

Closing Date

9/11/2026 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Community College of Aurora, 16000 E. CentreTech Parkway, Aurora, CO 80011

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Ashleigh Barnett, ashleigh.barnett@ccaurora.edu, (303) 361-7834

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $3,3540.00 per month, depending upon internal equity, experience, education, and training. Position is eligible to receive shift differential pay for all applicable hours.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

GJC-000103 08/26; Enrollment Success & Completion

Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.

Why work for Community College of Aurora? In addition to rewarding and meaningful work, we offer the following benefits:

• Medical and dental health plans
• Retirement savings through Colorado PERA
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• CafeWell employee wellness program
• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely
• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

Note: This full-time position is in-person with no remote options available. Work hours for this position will be Monday through Friday from 8:00 a.m. to 5:00 p.m. May be required to work occasional evenings and weekends for special events.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and cccs.edu addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This full-time position provides administrative support to the Vice President of Enrollment Management and the Director of Academic Advising. The role prepares reports and presentations, manages calendars and scheduling, coordinates travel and enrollment events, handles correspondence, and supports day-to-day department operations.

Document Preparation and Management

• Prepare reports, presentations, travel documentation, fiscal materials, contract management documents, and other enrollment management materials as requested
• Ensure the Vice President and Director have all required documents for Executive meetings, including agendas, presentation materials, printed reports, charts, and other requested items

Calendar and Email Management

• Manage the Vice Presidents calendars schedule appointments, and coordinate meetings across multiple calendars
• Maintain clear communication and organization to prevent scheduling conflicts and confusion
• Monitor and respond to emails on behalf of the Vice President and Director of Advising when out of office
• Coordinate meeting responses, check-ins, and urgent requests as needed

Event and Activity Planning

• Assist with planning and coordinating enrollment-related events, meetings, and activities
• Document all required items for upcoming events, meetings, and activities as requested by the Vice President of Enrollment Success or Director of Academic Advising
• Coordinate events including extended hours preparation, partnership meetings, peak schedule preparation, and Director meetings
• Complete all fiscal documentation, order supplies and food, and ensure all materials are prepared and ready for events

General Office Support

• Provide general office support to ensure smooth department operations
• Manage office supplies and maintain up-to-date fiscal documentation
• Support day-to day Enrollment Success needs as they arise
• Other duties as assigned to support the mission and goals of the College.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A3XX Administrative Assistant II

Minimum Qualifications:

Experience Only:

Two (2) years of general office or clerical experience that includes document management responsibilities (such as preparing reports, presentations, meeting materials, or administrative documents), and six (6) months of scheduling experience (managing calendars, coordinating appointments and meetings, scheduling events, and maintaining schedules). Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. A resume and cover letter are required, along with the completed employment application. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.

Or

Education and Experience:

College, university, or non-correspondence business school course work from an accredited institution in Business or a related field may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for the specific experience listed. A copy of your transcripts verifying the required credits must be received by application deadline in order to be considered. Please redact age-related information on your transcript.

Preferred Qualifications: We prefer the ideal candidate to have experience in higher education, particularly in student services or enrollment management. Familiarity with the Banner system is not a requirement but experience with student customer service management (CRMs) systems is desired. Demonstrated experience serving diverse student populations is a valued asset for this position.

Conditions of Employment: Must submit to and successfully complete a preemployment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Equal Opportunity Employer:

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:

As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, erica.hines@ccaurora.edu, (303) 340-7231.

Pregnant Worker's Fairness Act:

The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, erica.hines@ccaurora.edu, (303) 340-7231.

Address Confidentiality Program:

If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agencys Annual Security Report. A copy of this information is available on the CCA website at http://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes
• No

02

Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes
• No

03

Please describe your experience providing administrative support. Include the type of environment you worked in and the kinds of responsibilities you performed on a regular basis.

04

Describe your experience with scheduling in an office or administrative setting. Include the types of calendars or scheduling systems you have used, the individuals or teams you supported, your experience scheduling events, and how you managed changes or conflicts in the schedule.

05

Please describe your experience with document management in an office or administrative setting. Be sure to include the types of documents you managed (such as executive reports, PowerPoint presentations, meeting packets, travel documentation, or fiscal materials), the frequency with which you managed these documents, the tools or software you used, and the setting in which the work was done.

06

Please describe your experience using Banner, Microsoft Office applications (such as Outlook, Word, and Excel), and any other software applications relevant to this position. Include the types of tasks you performed with each system and your level of proficiency.

07

This position requires a resume and cover letter in addition to the completed employment application. Applications missing these documents will not be considered. Please confirm that you have submitted all required documents.

• Yes
• No

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/