Administrative Assistant (Events and Communications Assistant)

Administrative Assistant (Events and Communications Assistant)

Salary

$48,972.14 - $78,160.78 Annually

Location

Library - Main Library 100 S Andrews Ave, Fort Lauderdale, FL

Job Type

Full-Time

Job Number

1414653

Department

Cultural Div Public Art/Design

Opening Date

08/13/2026

Veterans Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

International Degree Verification

International degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) www.naces.org/members or the Association of International Credential Evaluators (AICE) https://aice-eval.org/endorsed-members. Candidates are responsible for all evaluation expenses. Completed evaluations do not guarantee employment and are subject to approval by Broward County Human Resources.

• Description
• Benefits
• Questions

REQUIREMENTS AND PREFERENCES

Benefits of Broward County Employment

High Deductible Health Plan - Bi-Weekly Premiums:

Single $10.90 / Family $80.79

Includes a County-Funded Health Savings Account (Up to $2,000 Annually)

Consumer Driven Health Plan - Bi-Weekly Premiums:

Single $82.58 / Family $286.79

Florida Retirement System (FRS) - Pension or Investment Plan

457 Deferred Compensation Employee Match

Eleven (11) Paid Holidays Each Year

Vacation (Paid Time Off) = 2 Weeks Per Year

Up to 40 Hours of Job Basis Leave for Eligible Positions

Tuition Reimbursement (Up to $2,000 Annually)

Paid Parental Leave

The Broward County Board of County Commissioners is currently seeking qualified applicants for the position of Administrative Assistant within our Cultural Division team.

General Description

Performs a variety of administrative support and clerical duties.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires two (2) years of technical clerical, administrative experience, particularly within Arts, Events, and Graphic Design.

Special Certifications and Licenses

None.

Preferences:

• 2+ years of design experience using image editing software, such as Adobe Suite, Canva, or others.
• 2+ years of Microsoft Suite experience.
• 2+ years of Public Presentation experience.
• 2+ years of PeopleSoft Experience

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

• Manages and publishes the monthly Division newsletter and Quarterly Report with assistance from the Communications and Marketing Section and the Grants Section.
• Reviews and approves user-submitted events, opportunities, and other information on Arts Calendar
• Creates quick-turnaround graphic design deliverables for division events.
• Composes correspondence including emails, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items, and forms.
• Proofreads documentation to identify and correct errors.
• Responds to emails, public records requests, telephone calls, and related communications; resolves issues or escalates them as appropriate.
• Composes or assists in the preparation of regularly scheduled reports.
• Creates and maintains various databases and spreadsheets to facilitate report preparation and manage assets shared with internal and external partners.
• Updates and maintains office policies and procedures.
• Monitors budget expenditures to ensure funds are available in appropriate accounts for purchasing supplies, materials, and equipment.
• Reviews financial documentation (e.g., purchase orders, invoices, deposit slips, forms, cash reports) for accuracy, performs internal checks and balances, and provides documentation for audits.
• Prepares, reviews, tracks, and documents purchase orders, contracts, invoices, and payments.
• Coordinates payroll activities to ensure payroll for the assigned area is closed within deadlines.
• Follows up on special assignments, projects, and related matters to ensure timely completion and adherence to established deadlines.
• Coordinates and monitors completion of work by vendors and service providers.
• Organizes and coordinates community meetings, classes, workshops, and events, including set-up, registration, tear-down, and clean-up.
• Performs other duties as assigned.

Competencies

• Tech Savvy:

Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.

• Manages Complexity:

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

• Decision Quality:

Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.

• Plans and Aligns:

Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

• Ensures Accountability:

Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

• Manages Conflict:

Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.

• Communicates Effectively:

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.

• Demonstrates Self-Awareness:

Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.

WORK ENVIRONMENT

Physical Demands

This position may be asked to participate in events on the weekends that require long hours of standing of moving (IGNITE, Arts Launch, etc.)

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of County-paid life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Employees who are hired into a full-time, or part-time position working 20 hours per week, are considered benefits-eligible. Benefits become effective on the first of the month following 30 days of employment. Additional information about Broward County Benefits.

01

Do you have at least (2) two years of technical clerical or administrative experience, including work in arts, events, and graphic design?"

• Yes
• No

02

Do you have at least (1) year with professional writing experience?

• Yes
• No

03

Describe community-based outreach and communications methods with which you are experienced and familiar.

04

Describe the event planning process and critical milestones that must be met for a successful event.

05

Describe the processes involved in designing and implementing programs and projects.

06

Describe your experience creating presentations, newsletters, or other communications you have conducted for public and/or private sector audiences.

07

Describe your skill level in graphic design, and any projects that you have worked on recently.

08

Describe strategies you have utilized to resolve conflict in the workplace, with clients and customers, and in communities/neighborhoods.

09

What are your preferred communication and leadership styles? How do you navigate and resolve any challenges associated with working with colleagues who have different communication and leadership styles?

10

How do you ensure that assignments, projects, and tasks are completed in a timely manner and/or by established deadline?

11

Describe your experience with scheduling, tracking and updating meeting and event calendars.

12

Provide examples of your skills and experience with composing correspondence including email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items, and development of forms and surveys.

13

Work will often require evenings and weekends. Describe any challenges you might have to meeting this requirement and how much advance notice is needed for you to work evenings and weekends as needed.

Required Question

Employer Broward County

Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800

Phone (954) 831-4000

Website http://www.broward.org/careers