Administrative Assistant, Engineering Department

Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.

Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer:

• Competitive health & wellness benefits, 401(k) & company match

• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement

• Training & Development opportunities, career growth

• Tuition Reimbursement

• Pet Insurance

• Team Member Hotel Rates, other discounts, perks and more

Job Title: Administrative Assistant, Engineering

Reports To: Director of Engineering

Who We Are:

Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. and Canada. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer:

• Competitive health & wellness benefits, 401(k) & company match

• Paid Sick Days, Vacation, and Holidays, Paid Bereavement

• Pet Insurance and Paid Pet Bereavement

• Training & Development opportunities, career growth

• Tuition Reimbursement

• Team Member Hotel Rates, other discounts, perks and more

What We're Looking For:

A proactive and detail-oriented Administrative Assistant who will be the backbone of our Engineering team's success. In this role, you'll bring organizational excellence and a passion for service to ensure smooth operations behind the scenes. From managing critical documentation to coordinating schedules and supporting team communications, you'll play a key part in keeping our Engineering department running efficiently and effectively. If you thrive in a dynamic environment, love solving problems, and take pride in delivering exceptional support, this is your opportunity to make a meaningful impact.

Who You Are:

• Organized and Resourceful: You have a sharp eye for detail and a knack for keeping things on track.

• Collaborative Communicator: You build strong relationships and work seamlessly across teams.

• Solution-Oriented: You approach challenges with creativity and confidence, always finding a way forward.

• Adaptable and Driven: You excel in fast-paced settings and embrace change with a positive attitude.

• Service-Focused Team Player: You understand the importance of supporting others and delivering results that matter.

What You'll Do:

• Serve as the first point of contact for the Engineering department by answering calls, greeting visitors, and directing inquiries.

• Manage and track maintenance requests and work orders, ensuring accurate documentation and timely follow-up.

• Prepare and process purchase requisitions, orders, and invoices, verifying accuracy and maintaining organized records.

• Monitor departmental budgets, update expense logs, and report discrepancies to leadership.

• Coordinate payroll, attendance, and vacation records for team members.

• Support onboarding and maintain employee training records in partnership with Human Resources.

• Organize calendars, schedule meetings, and assist with reports and meeting minutes for Engineering leadership.

• Maintain departmental files, safety compliance records, and preventive maintenance logs.

• Facilitate pre-shift and department meetings, ensuring smooth communication and preparation.

• Keep storage areas and records organized, providing information to other departments as needed.

• Demonstrates regular and reliable attendance.

• Other duties as assigned.

Your Experience Includes:

• 1-2 years of experience in hospitality or administrative support, ideally within a hotel environment, preferred.

• High school diploma or equivalent required; additional education or certifications in hospitality or administration, preferred.

• Familiarity with Engineering or Maintenance operations and related processes.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with strong technical aptitude.

• Exceptional organizational skills and the ability to manage multiple priorities with accuracy and efficiency.

• Strong communication and interpersonal abilities, with a collaborative mindset.

• Proven track record of maintaining detailed records and supporting compliance requirements.

• Ability to stand, walk, reach, and lift/pull/push 35 plus pounds regularly throughout the shift.

• Flexibility to work varying shifts, including nights, weekends, and holidays, as needed.

Who You'll Supervise:

• N/A