Administrative Assistant

JOB DESCRIPTION

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. May work on special projects Must be able to multi-task and prioritize. Strong organizational skills are essential. Strong communication skills over the phone, via email, and in person are required. Ability to handle routine situations with minimal direction regarding tasks to be performed/ Ability to work under deadline pressure and ability to work independently required. Experience with MS Office required.

Calendar management and prioritization, including resolving conflicts and protecting focus time
Scheduling and coordinating leadership, vendor, program and cross-functional meetings
Preparing agendas, organizing pre-reads and making sure materials are available before
meetings
Capturing and tracking actions, decisions and follow-ups from key meetings
Coordinating recurring leadership cadences and helping maintain a consolidated view of
upcoming commitments and deadlines
Helping with meeting logistics, rooms, Teams links, travel and events when needed

Managing routine administrative tasks such as expenses, corporate-card items and other time-
sensitive submissions

Assisting with document, presentation and communication coordination, including collecting
inputs and managing review cycles
Helping triage incoming requests and ensuring the right items get to the right leader without
everything becoming another meeting
Providing general administrative support across Customer Core and Customer Portfolio as
priorities shift

What are the top 3-5 skills and qualifications (technology/application/ software, etc.) required?
Are there any skills/certifications that the candidate must possess or would be nice to see?
good communication
extremely organized
can manage multiple
people at once
shifting priorities

Will this position require travel? How often? Where? Is this reimbursable? How?
<10% - maybe for planning
purposes

3 days in office - prefer Denver